Records Management Specialist

1 month ago

Nisku, Alberta, Canada Helical Pile Solutions Full time
Records Management Coordinator

Helical Pile Solutions (HPS) is seeking a Records Management Coordinator to support and execute the records management operational program for HPS and several other companies within the Java Group of Companies.

Key Responsibilities:
  • Gather and document records inventory information regularly to maintain up-to-date Company Records Retention Schedules.
  • Research legislations, regulations, and industry best practices related to records information management as required.
  • Analyze information to appraise records values for Java Records Information Management Specialist's review prior to Company approval proposals.
  • Assist personnel in managing records in compliance with Company Records Retention Schedules.
  • Assist in hardcopy records management such as storage, chain of custody, and destruction.
  • Assist in electronic records management such as migration and destruction.
  • Support legal holds such as suspend records scheduled for destruction immediately and ensure affected personnel are aware of their legal obligations as well as assist in identifying, preserving, and producing requested records.
  • Assist in the establishment of vital records program and assist personnel with records recovery and restoration as required.
  • Serve as the main records management contact for designated Companies.
  • Serve as the operational interface between designated Companies and Java Records & Information Management Specialist to identify and report issues and discrepancies.
  • Advocate records management policies, processes, procedures, and systems.
  • Conduct ad hoc training as required.
Requirements:
  • Secondary school graduation or equivalent.
  • Post-secondary, diploma, or certificate in records information management is preferred.
  • Minimum 1 year of experience working with records and information management preferably in a professional services environment.
Key Skills & Attributes:
  • Knowledge of records management principles and practices.
  • Strong research skills.
  • Self-motivated, confident, and driven.
  • Ability to work in an environment with multiple priorities with minimum supervision.
  • Comfort working with remote teams using technologies such as Teams.
  • Excellent organizational and technical skills, with strict attention to detail.
  • Excellent communication skills both written and verbal.
  • Excellent interpersonal and team participation skills.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Visio, etc.)
  • Experience using Adobe PDF, and records management and document control systems.
  • Demonstrate sound work ethic.
Benefits:
  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • Group RRSP
  • Group Life - AD&D - Critical Illness Insurance
  • Training & Development
  • Employee Assistance Program - Counseling

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