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Project Coordination Manager

2 months ago

Edmonton, Alberta, Canada CB Canada Full time

Position Overview

The Program Manager is responsible for overseeing and synchronizing various interconnected initiatives within CB Canada to ensure that these projects enhance one another and align with the organization’s objectives. Key responsibilities include planning, organizing, and supervising interrelated projects and activities to boost operational efficiencies, establishing long-term objectives for company initiatives, and achieving organizational targets.

Leadership Responsibilities

This role entails supervisory duties over other team members.

Core Responsibilities

  • Assist the Director of PMO in the implementation of the Project Management framework throughout the organization by providing coaching, mentoring, and engaging all departments.
  • Shape the strategy for planning and executing process enhancements, optimizing operational models, and integrating organizational design initiatives.
  • Apply strategic execution methods in accordance with the Westmoreland stage/gate framework, including relevant techniques such as conceptual analysis, pre-FEED, FEED, value engineering, and construction methodologies like pre-engineered and modularization.
  • Ensure all initiatives consider critical factors such as timelines, costs, quality, health, safety, environmental impact, finance, engineering, construction, procurement, logistics, and maintenance.
  • Establish Key Performance Indicators (KPIs) for all projects.
  • Utilize Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS) frameworks within projects.
  • Report budgets, costs, project timelines, and actuals to all relevant stakeholders as required.
  • Develop a comprehensive organizational plan for each initiative that outlines necessary resources and organizational types, including matrix, full-time equivalents, third-party, or hybrid models throughout the project lifecycle.
  • Ensure that contracting strategies are appropriate for the type of work, such as EPC, EPCm, T&M, LS, and similar approaches.
  • Oversee that all contracts and purchase orders with third parties are structured, bid, scoped, and conditioned to maximize benefits for CB Canada.
  • Participate in status updates and review meetings.
  • Guide and mentor staff and associated stakeholders.
  • Build relationships with PMO partners and CB Canada leadership to enhance the PMO's role within their teams.
  • Ensure that all strategic initiatives adhere to CB Canada’s safety culture and processes, including Hazard Assessments, Incident Reporting, and emergency response planning.
  • Lead a portfolio of projects with potential values exceeding $200 million, managing multiple project managers.
  • Conduct regular review meetings with senior management.
  • Monitor and manage the budget for programmatic efforts, advising management on project status and significant trends.
  • Identify and implement necessary tools to support projects and organizational transformation, including Tiers, Gembas, mini-transformations/Kaizen, Statistical Process Control, dashboards, and Lean Maturity Assessments.
  • Design and facilitate effective coaching programs for business leaders on how to lead teams driving project initiatives.
  • Oversee the completion of complex projects across all organizational functions, as well as coordination of smaller-scale quick-win events.
  • Coordinate resource needs and deployment to support project initiatives across the organization.
  • Ensure that all financial reports and models receive timely approval from FP&A.
  • Establish measurable standards and regularly compare actual results against these, generating detailed update reports for the executive team.
  • Provide mentorship, direct teams, and demonstrate proper application and interpretation of global project management standards.
  • Monitor progress on all projects within the assigned program.

Typical Physical Demands

This role requires prolonged sitting, occasional bending, stooping, and stretching. It involves constant data input for extended periods without leaving the work area and may require lifting files or papers weighing up to 30 pounds.

Typical Working Conditions

Normal office environment with occasional evening or weekend work. Up to 50% travel may be necessary.

Education and Experience

  • 7+ years of relevant experience or an equivalent combination of education and experience.
  • Highly analytical with a strong background in project coordination, utilizing problem-solving skills to anticipate challenges and make strategic decisions.
  • A minimum of 5 years of experience leading projects and/or programs with a track record of delivering results.
  • Proven experience in Change Leadership, including successful implementation of Lean/Continuous Improvement cultures that enhance performance.
  • Subject matter expert in organizational project management tools and methodologies, both predictive and agile (e.g., 5S, Gantt charting, value stream mapping, project-based accounting, process flow charting, strategy deployment, A3 thinking, data analytics).

Licenses, Registration, and Certifications

  • Preferred certification in project management methodologies such as Agile, Scrum, Lean Six Sigma, or comparable continuous improvement operating systems.

Skills/Competencies

  • Strong understanding of project management tools, techniques, and methods, with practical application experience.
  • Highly organized and committed to meeting deadlines.
  • Ability to coach and motivate team members to achieve their best performance while setting project direction.
  • Excellent communication and presentation skills, capable of making complex issues accessible to a business audience.
  • Demonstrated ability to manage multiple projects simultaneously.
  • Proficient in computer and software applications, including Microsoft Project, Visio, Word, Excel, PowerPoint, and Smartsheet.
  • Ability to manage resources both directly and through matrix management.
  • Effective decision-making skills for determining suitable strategies and objectives.
  • Coordination and optimization of cross-project activities.
  • Strong leadership, evaluation, and coaching abilities for project managers and other staff.
  • Proven capability in controlling project timelines, budgets, and activities.
  • Ability to apply effective change, risk, and resource management.

Additional Information

  • Pay Type: Salary
  • Minimum Hiring Rate: $122,000.00
  • Maximum Hiring Rate: $140,000.00