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Senior Executive Coordinator
2 months ago
Working Business Language: English.
Compensation: At Wawanesa, we believe that compensation is just one aspect of a comprehensive and competitive package we offer our employees. In addition to base salary, both full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs, and generous vacation time, personal days, premium-free benefits, and a pension plan. The salary for this position is determined based on various factors, including but not limited to: your work location, local labor market conditions, external market salary data, internal pay equity, and the knowledge, skills, experience, and anticipated proficiency in the role. The estimated salary range for this position is $55,000 - $65,000. Candidates with salary expectations outside of this range are still encouraged to apply.
About Us
At Wawanesa, we are proud to provide a hybrid work environment that allows flexibility for our employees to balance in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from various locations.
The Wawanesa Mutual Insurance Company, established in 1896, is one of Canada's largest mutual insurers, generating over $3.5 billion in annual revenue and managing assets of $10 billion (CAD). Wawanesa Mutual, headquartered in Winnipeg, is the parent company of Wawanesa Life, which offers life insurance products and services across Canada, and Western Financial Group, which distributes personal and business insurance throughout the country. Wawanesa proudly serves over 1.7 million members in Canada and employs more than 3,600 individuals across the regions and communities where we operate. We are committed to giving back to organizations that strengthen communities, donating over $3.5 million annually to charitable organizations, including more than $2 million each year in support of those addressing climate change. To learn more, visit our website.
We are currently seeking dedicated, driven, and enthusiastic individuals who thrive in an environment that embraces change and are looking for opportunities for diverse experiences and advancement within a growing team.
Key Responsibilities
- Manage the calendar of the Vice President by effectively scheduling and prioritizing meetings, addressing potential conflicts, and monitoring upcoming deadlines.
- Prepare and compile documents, presentations, reports, and correspondence for various audiences, including internal and external stakeholders.
- Coordinate meetings by preparing agendas, compiling and distributing documents in advance, inviting internal/external guests, arranging catering, and sourcing meeting locations and AV equipment.
- Maintain guidelines, reports, and documents within a records management library.
- Record, transcribe, and distribute minutes of meetings, ensuring follow-up on any action items.
- Organize and prepare departmental invoices for payment.
- Assist with travel and conference arrangements as needed.
- Perform other office functions such as maintaining office supplies, ordering business cards, generating reports, and receiving deliveries.
- Provide additional coordination and administrative support on large projects as requested.
- Carry out other duties as assigned.
- 3-5 years of experience in a senior executive support role.
- Related post-secondary education is strongly preferred.
- Strong general computer skills with basic IT troubleshooting abilities.
- Proficient in MS Office applications, including Word, Excel, and PowerPoint.
- Ability to maintain a high level of discretion when handling confidential information.
- Excellent verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external stakeholders.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Capability to manage multiple projects, tasks, and assignments simultaneously, reprioritizing as necessary.
- Attention to detail and a commitment to accuracy and completeness in work.
- Familiarity with the Property & Casualty insurance industry is considered an asset.
- Experience in Finance or a deadline-driven industry is preferred.
Wawanesa is proud to be recognized as one of Manitoba's Top Employers, a Kincentric Best Employer in Canada, and a Forbes Best Employer in Canada, reflecting our commitment to providing an exceptional workplace.
Diversity, Equity, Inclusion & Belonging
Wawanesa is an equal opportunity employer and is dedicated to fostering a diverse workforce that is equitable and inclusive for all. We provide equal employment opportunities to all employees and applicants without regard to an individual's protected status: race/ethnicity, color, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Disability or medical-related accommodations are available upon request throughout all aspects of the recruitment and selection process.
If you are interested in this exciting and challenging position with Wawanesa, we encourage you to apply today with your resume.
