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Document Control Specialist
2 months ago
About Woodfibre Management Ltd.
Woodfibre Management Ltd., a subsidiary of Pacific Energy Corporation Limited, is a privately held Canadian company based in Vancouver. We are dedicated to the development and operation of sustainable energy projects.
Project Overview
The Woodfibre LNG Project is located near Squamish, British Columbia. This significant project involves the construction and operation of a liquefied natural gas (LNG) export facility on the former site of the Woodfibre pulp mill. The facility will have a storage capacity of 250,000 m3 and will produce approximately 2.1 million tons per year of LNG.
Position: Document Control Specialist
We are seeking a highly organized and detail-oriented Document Control Specialist to join our dynamic team. You will play a vital role in ensuring compliance with legal and contractual environmental requirements for the project while contributing to Woodfibre LNG's commitment to corporate social responsibility.
Key Responsibilities:
- Manage project-related data and documentation (documents and drawings) within our electronic Document Management System, ensuring accurate processing for project execution and closeout.
- Assist with the regular archiving of contractor's Document Management Systems through bulk-loading processes.
- Process company, contractor, and supplier documents and drawings in a timely manner.
- Handle the transmission of company review comments to contractors and suppliers effectively.
- Adhere to transmittal requirements based on our established Distribution Matrix.
- Interact with various Document Management System databases (company and contractor) and shared Document Control Inbox.
- Contribute to the creation of weekly and monthly document management status reports.
- Assign document numbers and metadata according to our company's document numbering scheme and codes.
- Ensure compliance with required document numbering, revisions, status, format, title, etc., by the company, contractors, and suppliers.
- Process project data books for final handover to Operations.
- Support the Document Control Manager and Quality Manager in executing periodic audits.
- Adhere to our company's Document Management Plan.
Requirements:
- University or College Diploma, Records Management preferred.
- Minimum of 5 years of project document control experience on a significant capital EPC project preferred.
- Knowledge of document management systems; with strong preference to Aconex.
- Excellent interpersonal, organizational, and communication skills.
- Experience working in an integrated team environment.
- Proficiency in MS Office applications.
