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Office Support Specialist

2 months ago

Vancouver, British Columbia, Canada METROFORM CONCRETE LTD. Full time
Job Title: Office Support Specialist

We are looking for an Office Support Specialist to become a vital part of our team at METROFORM CONCRETE LTD.. The successful candidate will possess a diploma or certificate from a program lasting between 3 months to less than 1 year, along with 1 to 2 years of relevant experience.

Key Responsibilities:
  • Facilitate staff consultations and manage grievance processes
  • Ensure effective communication flow within the organization
  • Establish and implement office protocols and routines
  • Manage scheduling and appointment confirmations
  • Handle incoming calls and relay messages appropriately
  • Respond to electronic inquiries
  • Address employee concerns and questions
  • Procure office supplies and oversee inventory levels
  • Organize and maintain both manual and digital filing systems
  • Draft and review correspondence, forms, and various documents
  • Conduct data entry tasks
  • Administer and maintain the digital database
Qualifications:
  • Education: Completion of a College, CEGEP, or similar non-university program lasting less than 1 year
  • Experience: 1 to 2 years in a similar role
  • Technical Skills: Proficiency in MS Windows, MS Office, and electronic mail systems
Work Environment:
  • Attention to detail is crucial
  • Ability to perform repetitive tasks
  • Work independently with minimal supervision
Personal Attributes:
  • Strong multitasking abilities
  • Adaptability and flexibility
  • Highly organized
  • Team-oriented
  • Accurate and reliable
  • Effective time management skills

This position offers a permanent role with a work schedule of 35 to 40 hours per week. The primary language of communication is English.