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Invoicing Coordinator

2 months ago

Calgary, Alberta, Canada LAPRAIRIE Full time
Job Summary

We are seeking a highly organized and detail-oriented Invoicing Administrator to join our team at LaPrairie Crane. As a key member of our administrative staff, you will be responsible for ensuring the accuracy and timely submission of invoices to our customers.

Responsibilities
  • Verify invoice accuracy and completeness prior to submission, including reviewing approved purchase orders and confirming necessary approvals.
  • Ensure quote pricing aligns with customer-specific agreements and contracts.
  • Submit invoices to customers via email or online platforms, such as Open Invoice, SAP, and Ariba.
  • Stay up-to-date on customer invoice submission requirements and deadlines.
  • Complete necessary paperwork, including stat declarations and WCB clearance letters.
  • Request changes to quotes as needed and obtain approvals from managers.
  • Provide monthly reports and statistics on customer invoicing.
Requirements
  • 1 year of experience in invoicing, accounting, or administration.
  • Post-secondary education or training, such as a degree, diploma, or designation.
  • Proficient knowledge of Microsoft Office Suite, including Outlook, Word, Teams, and Excel.
  • Excellent organization and time-management skills, with the ability to meet recurring deadlines.
  • Able to complete daily data entry and invoicing processes accurately and efficiently.
  • Comfortable learning new software and skills in a short timeframe.
  • Superior communication skills, both written and verbal.
  • Maturity and discretion when handling confidential information and sensitive inquiries.
  • An enthusiastic and positive attitude, with a willingness to learn and grow with our team.
About LaPrairie Crane

LaPrairie Crane is a member of the LaPrairie Group of Companies and is one of Canada's largest independent mobile-crane companies. We offer a dynamic and supportive work environment, with opportunities for professional growth and development.

This is an in-office role in downtown Calgary, with no remote working options available. Interested candidates are invited to submit their application, including a resume and cover letter. Only shortlisted candidates will be contacted for further steps in the selection process.