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Financial Project Specialist

2 months ago

Edmonton, Alberta, Canada Clark Builders Full time

At Clark Builders, we are dedicated to crafting Exceptional Experiences. Our outstanding team, composed of individuals with diverse skills and viewpoints, collaborates daily to deliver remarkable, successful projects and experiences for our clients throughout Western and Northern Canada through creativity and innovation.

We are seeking a Project Accountant based in Edmonton. This position is pivotal in overseeing all financial management and fiscal administration aspects of assigned projects. The successful candidate will ensure that all team members, including the Project Manager and Superintendent, adhere to company financial policies and procedures, while also communicating any potential profitability concerns or risks to management. This role may involve periodic site visits or full-time on-site presence as required.

Reporting Structure: Reports to the Accounting Manager – Operational Finance

Key Responsibilities:

  • Analyze prime contracts and engage in project initiation meetings with project personnel to guarantee contract compliance and effective project setup.
  • Evaluate project estimates for adherence to procedural standards, completeness, and accuracy.
  • Oversee project receivables, payables, and holdbacks to ensure timely collection and disbursement.
  • Examine cost and Time & Materials reports for proper coding and charge-out rates.
  • Prepare and implement adjustments to costs and rates as necessary.
  • Verify cost recoveries for precision and thoroughness.
  • Develop and maintain monthly billing schedules of values for Project Managers to finalize, if necessary.
  • Generate invoices and attach required documentation, including schedules, statutory declarations, and WCB clearances.
  • Input approved invoices and reconcile total billed amounts in the eCMS; purge detailed billing if applicable.
  • Update the invoice monitor weekly with the planned timeline for invoice completion.
  • Conduct fee reconciliations on Construction Management jobs.
  • Complete the job closeout process efficiently.
  • Report on the status of under-billed projects monthly.
  • Review and report on accounts receivable and project cash flow.
  • Collaborate with project teams to provide revenue forecasts to Corporate Accounting.

Qualifications:

  • Possession of a 2-year Accounting Diploma or equivalent experience in the construction accounting sector.
  • Demonstrated experience in roles requiring exceptional customer service.
  • Proficiency in Microsoft Office suite, particularly Outlook and Excel.
  • Familiarity with the Alberta Builders' Lien Act, construction contracts, or principles of LEAN continuous improvement is advantageous.
  • Experience in coaching teams through collaborative planning is a plus.
  • Knowledge or experience in continuous improvement methodologies is beneficial.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent professional written and verbal communication abilities.

Benefits:

  • Competitive salary, vacation time, and four personal days.
  • “Summer Fridays” during July and August; early closure for all sites and offices.
  • Performance program with annual salary reviews and bonus opportunities.
  • Robust Employee Recognition Program “CLARK STARS” that celebrates our employees' talents and contributions.
  • Community engagement initiatives through the “Give Back” program, including donation matching and corporate sponsorships.
  • Comprehensive health and benefits plan available from the first day of employment, provided by Manulife.
  • Access to Manulife Vitality Group Benefits.
  • A Flexible Spending Account funded entirely by Clark Builders with an annual allocation of $500 for Health or Lifestyle Spending.
  • Choice between two benefit plan options (Core or Enhanced) through Manulife.
  • Holistic Wellness Benefits Program, including six sick days and access to Inkblot Therapy, a virtual mental health platform.
  • Employer RRSP matching up to 4% annually (maximum $4,000).
  • Employee Family Assistance Program (EFAP) offering 24/7 short-term counseling services.
  • Professional Development program with financial support for approved training.
  • On-demand courses for Professional Development available through Clark Builders University and Turner University.
  • Employee Resource Groups (ERGs) promoting a diverse and inclusive workplace.
  • Opportunities for social engagement through events like BBQs and family ski nights.
  • Employee Referral Program with cash bonuses for successful referrals.