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Interim Academic Operations Coordinator

3 months ago

Vaughan, Ontario, Canada Niagara University Full time

Position Overview:

Under the guidance of the Senior Associate Dean, the Academic Affairs Manager will facilitate the operational functions for the graduate programs provided by the Holzschuh College of Business Administration and the College of Arts and Sciences.

Key Responsibilities:

  • Oversee the processing of applications for graduate programs in Business and Arts & Sciences.
  • Administer the evaluation of transcripts.
  • Provide academic advising, which includes:
    • Assisting with course registration for both new and returning students.
    • Monitoring student progress within programs and identifying those who may require academic probation notifications.
    • Assessing student eligibility for graduation and participation in commencement ceremonies.
    • Identifying course delivery requirements to support program management.
  • Create and distribute faculty communications, such as newsletters.
  • Maintain current internal and external faculty listings.
  • Assist in faculty recruitment efforts as needed.
  • Support the Senior Associate Dean with academic and regulatory responsibilities.

Time Allocation:

45% Application processing for graduate programs in Business and Arts & Sciences.

35% Academic advising duties.

10% Faculty-related activities (recruitment and communications).

10% Additional responsibilities as assigned.

Required Qualifications:

  • Proven experience in administrative roles within an academic environment.
  • Exceptional proficiency in both written and spoken English.
  • Competent in computer applications, including Microsoft Office and Google Suite, with the ability to learn new software.
  • Strong organizational skills and meticulous attention to detail.
  • Ability to execute all essential functions with minimal supervision.
  • Sound judgment to ensure timely completion of tasks.
  • Office management capabilities with a strong sense of responsibility.
  • Ability to interact courteously with all visitors and maintain confidentiality.
  • Excellent verbal and written communication skills.
  • A demonstrated commitment to values aligned with the Catholic and Vincentian traditions.

Physical Requirements:

This position typically involves sitting but may require standing for extended periods. It may also involve some stooping, kneeling, bending, crouching, lifting, walking, and carrying. Tasks involving computer use require significant wrist and hand movement. All individuals must be capable of performing these movements without risk of injury.

Qualifications:

  1. A Bachelor's degree is required, with education, training, and experience that provide the necessary knowledge, skills, and abilities; a Master's degree is preferred.
  2. A minimum of four years of relevant experience is required.
  3. Prior experience in an educational setting is preferred.
  4. A valid driver's license is required, meeting both University and insurance underwriting standards for operating a vehicle.
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