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Branch Operations Coordinator

3 months ago

Ottawa, Ontario, Canada CSL Group Ltd Full time

Position: Branch Administrator

CSL Group Ltd is seeking dedicated individuals who aspire to build a career in a dynamic environment. We are in search of a proficient multi-tasker for the role of Branch Administrator. If you possess the necessary skills and expertise, we invite you to consider this opportunity.

Key Attributes of the Ideal Candidate:

  • Friendly, technologically adept, organized, and enthusiastic.
  • Able to foresee, comprehend, and address the requirements of both internal personnel and external clients.
  • Proactively seeks methods and solutions to enhance existing processes.
  • Creative thinker who is unafraid to pose questions.
  • Enjoys collaborating to exchange ideas, information, and efforts to meet objectives.

Responsibilities:

  • Assist the Branch Manager with various administrative tasks.
  • Support the Branch Manager in preparing monthly reports.
  • Help the Branch Manager with accounts receivable collections.
  • Provide reimbursement documentation to the Branch Manager for review and approval.
  • Generate purchase orders, issue customer invoices, and keep accurate records.
  • Input Visa receipts and invoices into the system.
  • Receive vendor invoices and ensure they match tickets and purchase orders for accuracy.
  • Confirm pricing accuracy on invoices and liaise with vendors for any necessary adjustments.
  • Support Account Managers with contracts and proposals; supply necessary clearance certificates and signed documents as required.
  • Gather and submit reports related to snow and ice management as per client specifications.
  • Establish and maintain organized filing systems.
  • Review branch safety documentation.
  • Assist in managing the inventory of company uniforms.
  • Respond to general phone inquiries and provide accurate information promptly.
  • Assist with employee inquiries and onboarding processes, including scheduling and facilitating new employee orientations.
  • Help troubleshoot company software and mobile applications.
  • Coordinate company events and activities.
  • Perform additional duties as assigned.

Qualifications:

  • Minimum of 2 years of administrative experience is essential.
  • Post-secondary education in a relevant field is advantageous.
  • Basic proficiency in Excel is required.
  • Strong analytical skills and attention to detail are necessary.
  • Ability to manage multiple tasks effectively in a fast-paced setting.
  • Reliable and accountable.
  • Inherently friendly and enjoys assisting team members.

Employment Type: Full-time