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Records and Privacy Management Specialist

3 months ago

Port Coquitlam, British Columbia, Canada City of Port Coquitlam Full time

The City of Port Coquitlam is seeking a meticulous and results-driven professional to fill the role of Records and Privacy Management Specialist within the Legislative Services team. This pivotal position serves as the organizational lead and corporate advisor, tasked with the development, planning, execution, coordination, and maintenance of the City's comprehensive information management and privacy program. The role involves providing strategic oversight on the corporate records management initiative and evaluating the records management practices, policies, and procedures across various City departments.

Key responsibilities for this role include:

  • Offering strategic direction, expertise, and counsel on the corporate records management initiative
  • Supervising and advising on responses to requests for access to sensitive information, ensuring compliance with privacy legislation and regulations, as well as file retention and liability
  • Acting as the City's Privacy Officer, responsible for the management of sensitive information and enhancing records and information management processes
  • Representing the City during inquiries by the Office of the Information and Privacy Commissioner for British Columbia
  • Collaborating with various City Departments to optimize records and information management processes, and leading committees and working groups to support the records management initiative

The ideal candidate will possess:

  • A Master's degree in Library and Information Studies, Information Management, Archival Studies, Records Management, Business, or a related discipline
  • A minimum of three (3) years of recent relevant professional experience in Records Management and FOIPPA, or an equivalent combination of education and experience
  • In-depth knowledge of the Freedom of Information and Protection of Privacy Act
  • Comprehensive understanding of records and information management systems for both electronic and paper-based formats
  • Significant knowledge of the legislation, rules, and regulations governing this field
  • Familiarity with legal claim processes, municipal departmental functions, and related policies and procedures
  • A commitment to service excellence and a focus on continuous improvement

Benefits of working with us include:

  • An annual salary range of $90,822 - $106,850
  • An indexed pension plan that can provide up to 70% of pre-retirement municipal earnings for life
  • A competitive benefits package
  • A strong culture of learning and development, fostering growth and success
  • A rewarding career that contributes to the community
  • An organization that offers the opportunity to make a meaningful impact
  • A diverse, inclusive, and supportive work environment
  • A vibrant and collaborative team atmosphere