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Internal Communications and Operations Specialist
3 months ago
Strategic Initiatives and Communications Specialist
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers; Canada's Top Employers for Young People, and Canada's Best Diversity Employers.
This role presents an opportunity to join a leading global law firm, a firm that offers opportunities to build your career while enhancing your skills and deepening your expertise.
ROLE
Dentons is seeking a proactive and detail-oriented Strategic Initiatives and Communications Specialist to join our National Operations team. This position is crucial in supporting our internal leadership reporting and communications functions. The ideal candidate will possess exceptional writing and editing abilities, advanced skills in presentation software, a meticulous eye for detail, and the capability to assist in managing and optimizing operational processes across the Firm.
As a collaborative team player, you will work closely with the National Operations and Internal Communications teams, as well as cross-functionally with business services professionals throughout the Firm. You will provide essential organizational, administrative, and strategic support to:
- our National Operations team in facilitating key strategic projects and executing essential Firm processes, which includes delivering high-quality, proactive, and value-added support to the Firm's internal leadership reporting process; and,
- our Internal Communications team in enhancing the Firm's overall internal communications function and key internal communications channels (such as the intranet and national internal newsletter, among others).
RESPONSIBILITIES
- Draft and refine high-quality written materials for Firmwide communication channels, leadership meetings, and regular reporting processes to partnership and senior leadership. Materials may include newsletters, intranet articles, reports, presentations, and preparatory documents.
- Provide administrative support for senior leadership meetings, including managing the meetings and communications calendar, preparing agendas, transcribing minutes, executing action items, and coordinating meeting requirements.
- Assist in managing the internal communication calendar, the monthly newsletter, the intranet portal, and reporting on communication activities to the business and leadership.
- Deliver critical daily administrative support to ongoing or new initiatives and key firm processes in a collaborative manner, demonstrating poise, tact, and diplomacy.
- Collaborate with the internal communications team on Firmwide projects and initiatives as they intersect with external communications and public relations.
- Maintain and oversee project plans, schedules, budgets, and expenditures.
- Perform additional tasks or duties as assigned.
REQUIREMENTS
- Two (2) to three (3) years of experience in administrative and operational support, internal communications, or a similar role. Experience in a law firm or professional services environment is considered an asset.
- Post-secondary degree or diploma in communications, marketing, or business administration and/or equivalent combination of education/work experience.
- Excellent written and verbal communication skills, with an ability to effectively engage with individuals at all levels of the organization and present information in an impactful and visual manner, and full command of the English language, including grammar, punctuation, and spelling.
- Strong attention to detail, drafting/writing, copy-editing, and proof-reading skills, with the ability to anticipate concerns or issues proactively.
- Ability to manage confidential and/or sensitive information, demonstrating adherence to and a commitment to privacy and ethical conduct.
- Superior organizational and project management skills—ability to multi-task; prioritize and organize deliverables; balance competing priorities to meet deadlines, work under pressure; and work with multifaceted, complex projects in a dynamic, fast-paced and client-focused environment.
- Professional, self-motivated, creative, enthusiastic, and results-driven team player who can work independently with minimal supervision and/or collaboratively with local, national, and global multidisciplinary teams, with strong emotional intelligence.
- Basic business and/or financial acumen considered an asset.
- Bilingualism (English/French) an asset, but not required.
- Strong competency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint, and SharePoint.
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity, and equity (ID&E) are not just ancillary values; they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada's Best Diversity Employers for 14 consecutive years, as well as one of Canada's Top Employers for Young People for the seventh time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success.
