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Graduate Studies Program Coordinator

3 months ago

Burnaby, British Columbia, Canada Simon Fraser University Full time

Union/Affiliation: C.U.P.E. Local 3338

Compensation Range: $1,895.65 to $2,145.78 bi-weekly

Department Overview: Mathematics

Position Classification: Grade 6

Number of Positions: 1

Biweekly Work Hours: 70

About Us

Simon Fraser University stands as a premier research institution dedicated to fostering an inclusive and sustainable future. Our mission is to create and connect knowledge, learning, and community, aiming for deeper understanding and meaningful impact. We are devoted to promoting excellence, innovation, belonging, and community in all our endeavors.

The Department of Mathematics is consistently recognized among Canada’s top Mathematics Departments, featuring internationally esteemed programs and faculty. We prioritize collaboration, and our faculty and staff are committed to engaging with and supporting students. Through workshops, professional development, and community outreach, we provide a comprehensive range of educational experiences for students, fellow mathematicians, and the broader community.

Role Overview

The Graduate Program Administrator serves as the primary liaison and resource for graduate students and their supervisors within the Mathematics Department. This position facilitates admission processes, registration, course management, grading, thesis defenses, scholarship and award applications, and assists with preliminary program evaluations. A thorough understanding of both departmental and university policies and procedures related to graduate studies is essential.

To excel in this role, the ideal candidate should possess outstanding interpersonal and communication skills, be detail-oriented, and capable of working independently under general supervision. This position is fundamentally supportive, necessitating a people-centered approach in all interactions.

Qualifications

Completion of high school and relevant coursework or training of moderate duration (equivalent to one semester) in word processing, database management, spreadsheet applications, and office practices. A minimum of two years of related experience is required. An equivalent combination of formal education, certification, and experience will also be considered.

  • Typing proficiency of 55 words per minute with high accuracy.
  • Strong understanding of standard office practices, procedures, and equipment.
  • Excellent analytical reasoning, problem-solving, and organizational capabilities.
  • Superior interpersonal and communication skills (both oral and written).
  • Exceptional proofreading abilities.
  • Proficiency in word processing, database, presentation, and spreadsheet applications (e.g., Word, Access, Excel, PowerPoint) at an intermediate level.
  • Familiarity with enterprise-level information systems (e.g., PeopleSoft, SIMS, OASIS, or similar).
  • Ability to utilize content editing applications (e.g., Adobe Experience Manager, Photoshop) and PDF software (e.g., Adobe Acrobat) for simple web page modifications.
  • Competence in using email calendaring tools (e.g., SFU Connect Calendar).
  • Capacity to handle confidential and sensitive information with discretion.
  • Aptitude for performing arithmetic calculations with high accuracy.
  • Ability to work independently and meet deadlines.
  • Judgment and tact in communication.
  • Physical ability to lift, move, or carry office supplies and program/course materials (up to 10 kg).
  • Flexibility to work varied hours as needed.

What We Provide

At SFU, we strive to ensure our employees feel valued and supported by promoting a healthy work-life balance, opportunities for professional growth and development, and a safe and respectful workplace. We offer continuing employees who are members of the Canadian Union of Public Employees (CUPE Local 3338):

  • Three weeks of vacation (prorated for the first year)*
  • Hybrid work program for eligible positions
  • Employer-paid defined benefit pension plan
  • On-campus tuition waiver for employees and their immediate family members*
  • Funding for professional development expenses*
  • And additional benefits

*Prorated for part-time employees

Additional Information

For external candidates, the starting salary will be at the first step of the salary range.