Academic Support Specialist

1 week ago

New Westminster, British Columbia, Canada CB Canada Full time
About the Role

We are seeking a highly organized and detail-oriented Academic Administrative Assistant to join our team at CB Canada. As an Academic Administrative Assistant, you will play a critical role in supporting the Academic Leadership team and ensuring the seamless coordination and execution of contracts, high-priority meetings, and communications.

Key Responsibilities
  • Support the Program Leaders
    • Maintain faculty files and manage claims for reimbursement of expenses
    • Schedule meetings and track documentation related to program-level committees
    • Assist with the preparation for regulatory reviews and regulatory site visits
  • Coordinate Communications
    • Help prepare non-teaching contracts with Human Resources
    • Liaise with contractors and Finance
    • Compile information required for instructor assignments and assist with scheduling in preparation for term teaching appointments
  • Project Work
    • Play a supporting role assisting with strategic programming initiatives
  • Build Relationships
    • Foster collaboration and open communication with staff, faculty, students, school personnel, and third parties
Requirements
  • Education and Experience
    • Diploma or degree in a business-related field or equivalent experience
    • Experience supporting managers, managing filing and communications, and coordinating meetings, ideally in a higher education environment
  • Project Management Skills
    • Experience coordinating projects from end to end
    • Ability to balance and change priorities, anticipate and respond to issues, and manage details
  • Technical Skills
    • Expertise in MS Office Suite
    • Familiarity with project management, productivity, and communication tools
  • Interpersonal Skills
    • Professional communication skills, including conducting and tracking research, writing documentation, and creating reports
    • Ability to influence without authority, manage conflict, and nurture trusting relationships at any level
About CB Canada

CB Canada is a modern and progressive institution that prioritizes diversity, opens doors to those often overlooked, and provides pathways to successful careers. We are a leading provider of post-secondary education and a great place to work. Our team is passionate about learning, teaching, and growing, both as individuals and as a collective.

We value innovation and continuously look towards expanding our programming and working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.

We celebrate the full range of human diversity and acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.

We offer a competitive salary and comprehensive benefits, including a wide breadth of wellness services, and a work-life balance. We are committed to making our values an integral part of our culture and encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), and people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.

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