Legal Support Specialist

2 months ago

Vancouver, British Columbia, Canada Osler Full time

About Osler

Osler, Hoskin & Harcourt LLP is a leading business law firm with a strong presence in Canada and the United States. Our firm is committed to delivering exceptional legal services to our clients, and we are seeking a highly skilled and detail-oriented individual to join our team as a Legal Assistant.

Job Summary

We are currently recruiting for a Legal Assistant to support our lawyers and staff in our Vancouver office. The successful candidate will provide administrative support, manage files and documents, and interact with clients to schedule appointments and exchange information.

Key Responsibilities

  • Manage time, resources, workflow, and deadlines of legal professionals, including maintaining a filing system for all documents and compiling materials required for legal professionals' work-in-progress.
  • Interact with clients to schedule appointments and exchange information, providing exceptional customer service and ensuring a positive client experience.
  • Perform client account administration, including ensuring dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs, and addressing client inquiries regarding billing.
  • Receive, research, prepare, and follow up on audit inquiries, ensuring accuracy and attention to detail.
  • Handle confidential materials and documents, maintaining the highest level of discretion and confidentiality.
  • Draft correspondence and memoranda, including affidavits of documents, and compile documents and complete conflict reports.
  • Provide clerical and administrative support, including filing, answering the telephone, making travel arrangements, scheduling meetings, transcribing dictations, performing research as required, photocopying and binding materials, and other tasks as needed.

Requirements

The successful candidate will possess excellent communication and organizational skills, with the ability to work in a fast-paced environment and prioritize multiple tasks and deadlines. A strong attention to detail and ability to maintain confidentiality are essential. The ideal candidate will have experience in a similar role and be familiar with legal terminology and procedures.

What We Offer

Osler offers a competitive salary range of $51,000 - $56,000 annually, depending on job-related knowledge, skills, experience, internal and market equity. We are committed to fostering a diverse and inclusive work environment and welcome applications from people with disabilities and diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

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