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Operations Coordinator

2 months ago

Mississauga, Ontario, Canada QuadReal Full time
About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating, and development company headquartered in Vancouver, British Columbia. With a total asset value of $77.6 billion, the company has expanded its capabilities to invest in equity and debt in both public and private markets.

QuadReal's mission is to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. The company's commitment to excellence is reflected in its values and operations.

Role Description

The Operations Coordinator for the Industrial East Portfolio is a full-time position reporting to the Operations Manager Preventative. This role is responsible for maintaining high standards aligned with QuadReal's values, managing departmental documentation, and ensuring compliance with industry standards.

Key Responsibilities
  1. Preventative Maintenance (PM): Utilize digital systems to generate, distribute, and track PMs for trades; create and modify PM tasks; schedule and delete PMs for equipment as necessary; maintain equipment inventory lists and update records for equipment installations/repairs.
  2. Task Coordination: Develop and maintain a task code library; perform quality checks on contractor-handled PMs; coordinate and schedule maintenance programs with managers.
  3. Database Maintenance: Maintain an organized database of work orders, service reports, safety documents, and equipment inventory; create accurate mapping of all RTUs and maintain rooftop equipment inventory lists per portfolio in software.
  4. Contractor Liaison: Coordinate with external contractors to ensure safe, compliant, and timely completion of assigned work; manage required paperwork and hazard awareness.
  5. Administrative Support: Assist GM operations and Operations Managers with administrative tasks; provide coverage support for the Operations team and backup to Building Operators.
  6. Policy and Planning: Participate in policy development, implementation, and maintenance; develop and execute projects to achieve established goals.
Requirements
  • Valid driving license and ability to travel to properties.
  • Interpersonal Skills: Approachable, positive demeanor with a hands-on, team-oriented work style.
  • Education: Courses in building services or technical trades considered an asset; BES I/II or C.E.T. preferred.
  • Technical Proficiency: Ability to utilize current industry technologies effectively; strong MS Office knowledge, excel spreadsheet creation, and editing skills.
  • Knowledge: Understanding of building operations, systems, components (HVAC, plumbing, electrical, life safety, building envelope), and familiarity with LEED and BOMA standards.
  • Analytical Skills: Ability to read, analyze, and interpret technical procedures or regulations; write reports and business correspondence; present information clearly to various audiences.
  • Organizational Skills: Proven ability to prioritize tasks, meet deadlines in a fast-paced environment, and adapt to shifting priorities.
  • Initiative: Proactive and results-oriented with a strong commitment to customer service.
  • Communication Skills: Strong verbal and written communication skills; able to collaborate effectively with various departments.
  • Problem Solving: Ability to resolve issues using facts and logical reasoning; achieve goals with strategic approaches to challenges.