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Real Estate Coordinator

2 months ago

Calgary, Alberta, Canada Avison Young Full time
Job Title: Client Services Coordinator

Avison Young is seeking a highly skilled and detail-oriented Client Services Coordinator to join our team. As a key member of our office, you will provide exceptional support to our agents and clients, ensuring seamless transaction management and administrative services.

Key Responsibilities:
  • Client Management: Coordinate client communication, ensuring prompt responses to emails and calls. Develop strong relationships with clients, landlords, and other stakeholders.
  • Document Preparation: Prepare and review leasing documents, including Letters of Intent, Offers to Lease, and waiver and extension letters.
  • Financial Analysis: Review and deliver financial analyses to clients, evaluating lease terms and providing clear financial breakdowns.
  • Lease Negotiations: Assist in negotiations by facilitating paperwork to secure favorable terms for clients.
  • Reporting and Internal Coordination: Finalize and deliver prospect reports to clients, serving as the internal point of contact for the Team.
Administrative Support:
  • Legal Document Management: Prepare, control, and maintain legal documents throughout the deal and due diligence process.
  • Property Listings: Maintain and review property listings, manage expiry dates, and prepare required documentation.
  • Correspondence and Reporting: Maintain records of correspondence for property listings and update client reporting as required.
  • Agent Support: Work closely with agents on various initiatives and special projects.
  • Deal Processing: Coordinate deal processing with agents and the Accounting Department.
  • Scheduling: Schedule meetings, appointments, property tours, and travel plans.
  • Proofreading: Proofread copy for spelling, grammar, and layout, ensuring accuracy and clarity.
Marketing and Research:
  • Client Packages: Organize, create, and prepare client-specific packages, presentations, and proposals.
  • Marketing Materials: Assist with preparation, coordination, and assembly of marketing materials for property listings.
  • Research: Conduct market information research through various sources, including CRM and third-party databases.
Qualifications:
  • Minimum three years of real estate experience and a diploma/degree relevant to real estate, business, or marketing.
  • Commercial real estate experience preferred.
  • Advanced knowledge of business suite computer programs, including Word, Excel, PowerPoint, and Outlook.
  • Adobe Creative Suite experience.
  • Independent thinking, self-starting initiative, and strong teamwork skills.
  • Ability to handle flexibility in task management and maintain a keen eye for detail.
  • Paralegal or lease administrator experience is an asset.

Avison Young is an equal opportunity employer, committed to building a diverse and inclusive workforce. We welcome applications from individuals with disabilities and offer accommodations upon request.