Operations Assistant

2 months ago

Montreal, Quebec, Canada First Capital REIT Full time

About the Role:

We are seeking a highly organized and detail-oriented Property Administrator to join our dynamic property management team at First Capital REIT. As a key member of our team, you will be responsible for providing administrative support to effectively operate and maintain a portfolio of retail and mixed-use properties.

Key Responsibilities:

  • Provide critical administrative support to the property management team, including accounts receivable and payable processing, budgeting, and supplier invoicing.
  • Conduct a thorough review of the monthly rent-roll and pre-authorized debit report to ensure accuracy and compliance.
  • Prepare and process purchase orders, accounts payable invoices, and tenant chargebacks.
  • Manage account reconciliations, issue demand, default, or termination notices to tenants, and provide related reporting.
  • Assist with monthly and annual budgets, expense variances, and forecasts.
  • Monitor, track, and collect tenant insurance and tenant sales reports.
  • Oversee the payment of utilities, track billing, and assist with the collection of data for tenant chargebacks and environmental, social, and governance (ESG) reporting.
  • Coordinate tenants' move-in and move-outs, and liaise with the Operations team to dispatch maintenance and security as needed.
  • Participate in special projects and take on other duties as assigned.

Requirements:

  • One to three years of administration experience, ideally within commercial or retail property management.
  • Solid understanding of basic accounting principles.
  • Post-secondary education, preferably in business, accounting, or related fields.
  • Fully bilingual in French and English.
  • Excellent communication skills to effectively communicate with tenants, suppliers, internal teams, and others.
  • Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
  • A team-player with a willingness to step in and lend a hand as needed.
  • Solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook). Experience working with JDE and Building Engines would be an asset.

What We Offer:

  • Competitive compensation packages.
  • Flexible hours and remote workdays.
  • Company-matched savings plans.
  • Annual wellness subsidy.
  • Tuition and development program.
  • Employee referral program.
  • Rewards and recognition programs.
  • Paid time off during the December holiday season.
  • Parental leave benefits.

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