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Senior Executive Coordinator

3 months ago

Toronto, Ontario, Canada Flipp Full time

About Flipp

Flipp collaborates with leading retailers and brands across North America to provide local promotions and savings to millions of engaged shoppers each day, driving exceptional returns on investments.

Our mission is to empower consumers to make informed shopping choices with independence and responsibility. As living costs rise, Flipp's role becomes increasingly vital. Our Shopper Consideration Platform enables retailers and manufacturers to craft digital experiences from their savings and deals content, assisting shoppers in making decisions about what to purchase and where to find it. Together, we create meaningful change.

At Flipp, you will engage with motivated, humble, and highly intelligent colleagues who prioritize others. We push ourselves, learn through experience, and grow by acquiring new skills and perspectives. You will be empowered to make a difference, unlock your potential, and remain inspired throughout your journey.

We are looking for a detail-oriented and proactive Executive Assistant to provide support to two members of our Executive Leadership Team. You will serve as the primary contact for these Executives, delivering essential administrative support to help them maintain focus and efficiency. Additionally, you will manage various team-specific and office-related responsibilities in collaboration with the Executive Assistant Team. This is a full-time contract role.

Key Responsibilities:

  • Calendar Coordination: Manage intricate calendars, schedule meetings, and proactively resolve conflicts.
  • Business Prioritization: Grasp Executives' priorities to effectively optimize their time.
  • Information Management: Keep Executives and their teams updated on upcoming commitments and responsibilities.
  • Financial Administration: Organize receipts, prepare expense reports, stay informed on relevant budgets, and reconcile financial documents.
  • Travel Management: Coordinate travel arrangements for Executives.
  • Meeting Facilitation: Support regular team meetings by managing agendas, liaising with facilitators, creating presentations, and documenting notes.
  • Event Coordination: Organize and execute team events, Hackathons, and off-site gatherings, both virtual and in-person.
  • Team Collaboration: Facilitate monthly in-office lunches and manage company-wide events alongside the Executive Assistant team.
  • Strategic Initiatives: Identify and achieve cross-functional strategic objectives with the Executive Assistant team.
  • Process Enhancement: Identify operational inefficiencies and refine or develop new processes.
  • Administrative Support: Address inquiries and confidential tasks promptly and efficiently. Provide personal administrative assistance to executives as required.
  • Coverage and Support: Offer backup assistance for other Executive Assistants during their absences.
  • Executive Projects: Assist with Executive initiatives, such as organization-wide town halls, presentation decks, proposals, and special project support.

Qualifications:

  • 3+ years of experience in an Executive Assistant role within a fast-paced environment.
  • Exceptional time management and organizational capabilities.
  • Strong ability to work independently and execute tasks in an agile manner.
  • Commitment to effectively support others and achieve team and organizational goals.
  • Flexibility and adaptability to work with innovative technologies, including Google Workspace, Zoom, Slack, and more.
  • Advanced proficiency in Google Workspace and Slack is a significant advantage.

Our Commitment:

We offer:

  • An inclusive and collaborative environment where your contributions are valued.
  • A remote-first work culture.
  • The tools and opportunities necessary for your growth and development.
  • Every chance to take ownership of your success.

We expect:

  • Your authentic self, every day.
  • Your best work, from any location.
  • A passion for learning, curiosity, and a growth mindset.
  • Motivation, initiative, and an entrepreneurial spirit.

Application Process:

If you are interested in contributing to the future of shopping, please complete the application fields below. While experience and skills are important, growth potential and attitude are equally valued. If you are ready to grow significantly with your team in a world-class learning organization, we encourage you to apply. We believe that the most innovative solutions arise from diverse perspectives and experiences.

Flipp is an equal opportunity employer. We do not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We are proud to foster a welcoming environment for employees from all backgrounds, allowing them to bring their whole selves to work with confidence. Flipp is dedicated to providing appropriate accommodations to ensure our selection process is equitable, and such accommodations can be made available upon request.

A member of our recruitment team will reach out to you in the coming weeks.