Program Coordinator

1 month ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

The University of British Columbia is seeking an experienced Educational Program Coordinator to join our team at the Centre for Health Education Scholarship (CHES). This is a unique opportunity to work in a dynamic and collaborative environment, supporting the coordination of administrative matters for two central programs: the Clinical Educator Fellowship Program and the Master of Health Professions Education Canada Program.

Key Responsibilities
  • Coordinate the entire application, screening, and recruitment process for the Clinical Educator Fellowship Program, including drafting fellows' agreements and offer letters, and processing fellow appointments and renewals.
  • Provide administrative support to the Program Director and fellows, including scheduling meetings and appointments, and identifying and communicating high-priority requests.
  • Perform financial duties, such as reporting on budget expenditures, processing expenses, tuition reimbursements, honorariums, and travel requisitions.
  • Coordinate the schedules of Program Director(s) and students, and update schedules and support information for future students.
  • Develop, maintain, and monitor databases for program participant information, including contact information, tuition claim amounts, and educational teaching logs.
Requirements
  • High school graduation, plus two-year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
  • Experience working in a professional office environment, with knowledge of UBC University and Faculty of Medicine policies and procedures.
  • Ability to use Outlook, Word, Excel, Adobe Acrobat Pro, and OneNote at an intermediate level.
  • Strong interpersonal and communication skills, with the ability to communicate effectively with a diverse audience.
What We Offer

The University of British Columbia offers a competitive salary and benefits package, as well as opportunities for professional development and growth. We are committed to creating a diverse and inclusive work environment, and we welcome applications from qualified candidates who share our values.

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