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Director of Finance and Health Informatics

2 months ago

Orangeville, Ontario, Canada Headwaters Health Care Centre Full time
Job Summary

We are seeking a highly skilled and experienced Director of Finance and Health Informatics to join our team at Headwaters Health Care Centre. As a key member of our leadership team, you will be responsible for providing strategic leadership and direction to our Finance and Health Informatics departments.

Key Responsibilities
  • Provide financial leadership and business partnership to support successful planning, assessing, and monitoring of operations and the financial health of the organization.
  • Develop and implement effective financial and business planning processes, including financial accounting and reporting, operations and capital budgeting, forecasting, and audited financial statements.
  • Lead the annual operations and capital budget process and engage leaders in the development of budget assumptions, challenges, and opportunities for efficient management and allocation of resources and financial sustainability.
  • Oversee internal financial, logistics, and procurement functions, including Mohawk MedBuy (MMC) and 3rd party services for banking, investment, and insurance for equipment, facilities, liability, and cyber insurance.
  • Manage operations of commercial rental facilities, including liaising with real estate agents and tenants, overseeing lease agreements, and providing maintenance and other services.
  • Manage the engagement of auditors, planning, preparation for, and execution of the annual audit of the hospital, Foundation, rental facilities, and issuing the audited financial statements.
  • Provide management support to the Finance & Audit Committee and the Board by planning reporting requirements, preparing materials, and periodically presenting at meetings.
  • Prepare materials enabling and promoting assessment and reporting on the organization's status and ability to meet its strategic, operational, and financial objectives.
  • Monitor legislation, regulations, policies, and procedures applicable to financial reporting and operations; prepare statutory filings.
  • Facilitate processes to maintain compliance with reporting and legislated requirements, including Broader Public Sector.
  • Ensure fiscal transparency and comprehensive controls in all financial processes and transactions.
  • Prepare comprehensive monthly, forecast, and year-end results reporting for leaders, provide support to address financial, volumes, and key metric variances, and assist with corrective action.
  • Provide guidance to the Finance Business Partners and support ongoing development of this role, including business cases and the assessment of financial and risk implications for the organization.
  • Execute and manage cash flow, including funding from the MOH and transfers to external agencies.
  • Oversee payments to physicians and related reporting, including Radiologists, Internists, and Hospital On Call Coverage Program (HOCC).
  • Create and produce the OH financial reporting submissions (quarterly, annual year-end, budget, and other ad hoc), ensuring compliance with corporate, governance, and MOH requirements. Liaise with the MOH and OH on financial issues and requirements.
  • Administer the preparation and retention of required documentation, i.e., payroll records, contracts, financial statements, etc.
  • Coordinate the use of financial, statistical, and metrics for the Board, committees, and external reporting, including queries from the public and media.
  • Finance functions include Finance Business Partners, General Ledger, Accounts Payable, Accounts Receivable, and Payroll.
  • Procurement and logistics:
  • Ensure strong internal controls and processes are in place to manage and monitor all expenditures, contracts, and agreements.
  • Ensure compliance with Broader Public Sector procurement and related requirements, including establishing policies and procedures, reporting to management and the Finance & Audit Committee, and providing staff training for compliance.
  • Manage the procurement process for goods and services and oversee all contractual agreements prior to commitment.
  • Direct the strategic planning and visioning for the Health Informatics portfolio while aligning with the business goals of the Hospital.
  • Plan and deliver health information to caregivers within our facility and external stakeholders.
  • Plan and implement processes to ensure smooth transitions of Ministry of Health mandated initiatives, i.e., coding methodologies, ER and ambulatory reporting, EDRS, and CCRS.
  • Interpret and develop strategies to ensure compliance with new and existing MOH, OH, OHT, and CIHI guidelines and initiatives to optimize the strategic position of the Hospital.
  • Remain current on initiatives both corporately and externally driven which impact information needs, i.e., OH, MOH funding initiatives, benchmarking opportunities, chart completion, etc.
  • Direct the development and implementation of effective system design, supporting documentation, policies, and procedures, and change management processes to optimize the use of information systems for data collection and reporting.
  • Ensure Decision Support Unit (DSU) meets or exceeds the standards of compliance of all accreditation and regulatory bodies by implementing effective and efficient departmental procedures and systems. Make recommendations for continued improvement of corporate reporting processes and tools to support planning for the Executive Leadership Team.
  • Develop and implement a decision support reporting framework that includes regular reporting of financial, statistical, and utilization indicators to the Program Teams, Executive and Senior Leadership Team, Board Committees, and committees of the Board.
  • Participate in appropriate MOH, OHA, OHT Committees, etc., to ensure the organization is fully informed with respect to information requirements and funding methodologies.
  • Monitor benchmarking resources for relevant information that can be used to promote a culture of operational efficiency and clinical effectiveness.
  • Ensure that the Hospital follows current wait time strategy data requirements and reporting deadlines for MOH by monitoring current data collection practices.
  • Establish controls and coordinating data quality reviews.
  • Establish additional data collection systems that may be required to capture information in support of funding agreements and ensures compliance to Ministry established deadlines.
  • Develop a program to educate users on the reporting processes, data definitions, changes to formulas, methodologies, etc., utilized in reporting.
  • Monitor productivity against benchmarks and make recommendations on improving accuracy and efficiencies.
  • Ensure compliance with statutory regulations and current legislation as appropriate to the health records service.
  • Lead all IT operations infrastructure, including information security.
  • Develop, implement, and evaluate IT projects in line with organizational objectives, including the IT Strategy Plan.
  • Identify vulnerabilities, the need for upgrades, and opportunities for improvement.
  • Propose strategic solutions and recommend new systems and software.
  • Partner with the senior leadership team to optimize business and technology needs.
  • Oversee IT and infrastructure security in collaboration with our clinical and corporate teams, our various partners, and stakeholders.
  • Working with our internal and external stakeholders, i.e., Finance, Clinical Teams, etc., to develop, implement, and monitor the Information Management and Technology strategic plans.
  • Support the Manager in the creation and delivery of the annual Cybersecurity report.
  • Communicate and collaborate with departmental leaders to stay abreast of changes in operations, opportunities for improvement, and the impact on spending, budgeting, analysis, and evaluation.
  • Assess organizational financial performance, identifies and assesses risks, informs leaders, supports the identification, implementation, and monitoring of mitigating strategies.
  • Develop position descriptions and work assignments.
  • Participate in the on-call responsibilities for the organization as assigned.
  • Foster effective team functioning and business partnering approach in all areas.
  • Inform and advise supervisors and leaders of current departmental activities, issues, plans, and developments through oral and written reports.
  • Represent the organization at meetings and on committees with system partners, Ontario Health Central Region (OH Central), and the Ministry of Health (MOH).
  • Establish and implement proactive staffing strategies to meet organizational needs.
  • Development and management of direct reports, including Employee Performance Appraisals and objectives.
  • Promote the Corporate Strategic directions and objectives.
  • Assess and identify challenges within the department and develop and implement strategies for improvement.
  • Ensure that standards are implemented and monitored.
  • Lead by example by following hospital protocol in a safe and efficient manner.
  • Act rapidly and effectively, follows hospital policies and procedures in any emergency, and utilizes principles of management in any emergency.
  • Participate and contribute to the organization of the Quality Service and Risk Program.
  • Develop business case for operating and capital projects within the portfolio.
  • Evaluate activities to improve the operation of the departments and evaluate the effectiveness of problem-solving techniques and approaches.
  • Develop portfolio and departmental goals, objectives, policies, and standards consistent with the philosophy of the Hospital, staff, and department customers; evaluates the achievement and/or need for revision of objectives.
  • Reviews and revises corporate/clinical and departmental policies and procedures for review by various committees.
  • Develop standards and ensures strong internal controls are in place, i.e., procurement, payroll, AR, AP, etc.
  • Ensures monthly budget variance reporting is delivered, and leaders are supported to provide their commentary. Develops mitigation strategies to ensure fiscal compliance and efficiency.
  • Evaluate and provide feedback and revision recommendations on orientation policies and procedures; emergency and hospital disaster plans; in-service education programs; and new developments and technological changes.
  • Responsible for recruitment, plans for effective orientation and continuing development, and provides leadership and direction to staff within areas of responsibility.
  • Supports and informs the development of strategic plans.
  • Coordinates the implementation of changes in legislation and accreditation requirements as they impact departmental functions.
  • Integrates Quality Improvement philosophy into departments; plan and oversees quality improvement activities.
  • Issues periodic surveys to stakeholders; understanding the strengths and actioning the areas for improvement.
  • Is accountable for all 3rd party agreements and relationships relating to the portfolio.
  • The Director is responsible for short and long-term planning of dynamic and complex departments and provides leadership, direction, and problem-solving to clinical and corporate affiliates.
  • Ensures a mutually respectful and effective relationship with other Directors to develop and communicate the organization's strategic direction and its key strategic priorities.
  • Develops and maintains effective and collaborative relationships with external and internal stakeholders.
  • Continually looks for opportunities to support the community with IT and Finance managed services.
  • Works with the Senior Management Team in establishing the organization's culture to drive operational excellence and patient-centered care through physician/staff engagement, patient/staff safety, and continuous quality improvement.
  • Fosters collaborative relationships and partnerships to advance system approaches to care with appropriate agencies and organizations to advance care within its community, the Hills of Headwaters Collaborative Ontario Health Team, and other provincial health care networks.
  • Supports the best possible patient experience and quality of care within the portfolio.
  • Provides leadership with respect to the development of resource material and education sessions to support a better understanding of utilization management indicators, financial indicators, and benchmarking indicators and resources.
  • Participates in Ontario Health Team Partnerships as they develop.
  • Remains current on technology as it relates to all departments within the portfolio. Administers in a manner that maximizes the efficiency and effectiveness of the financial and human resources of the organization and within the portfolio.
Qualifications
  • University degree in Accounting, Business, or Finance
  • Master's prepared in relevant field
  • A recognized professional accounting designation (Chartered Professional Accountant (CPA)/CA)
  • Registration in good standing from the healthcare regulatory college representing their profession
  • A minimum of five years progressive hospital financial management experience is required with a minimum of three years' experience in a senior finance role
  • Extensive experience and knowledge in leading financial and business planning, analysis, and evaluation of complex operations
  • Broad understanding of the business of health care delivery – management, finance, HR, program evaluation, and quality management
  • Experience in productivity and clinical indicators, balanced scorecards, patient costing methodology, health care reporting requirements, MIS guidelines, and hospital operational planning and budgeting
  • Recent experience in complex organization-wide IT implementations
  • Proven track record and demonstrated strategic and business experience in leading information system solutions implementation and optimization
  • Excellent analytical skills and a demonstrated capability for handling sensitive situations
  • Excellent time management, project management, and organizational skills
  • Strong negotiation and vendor relations experience required
  • Strong leadership and interpersonal skills
  • Possess strong and effective communication and team-building skills
  • Experienced in the LEAN philosophy and have a proven track record of generating continuous improvement in your portfolio
  • Demonstrated experience with envisioning and supporting large-scale change
  • Ability to create a collaborative multidisciplinary working environment that fosters high morale and effective staff relationships and participation
  • Knowledge and understanding of Employer responsibilities in accordance with the applicable collective agreements
  • Experience in forging partnerships with stakeholders from across the spectrum of health care enables you to see the 'big picture' and anticipate opportunities that continually lead to best-in-class patient care