Legal Support Coordinator

2 months ago

Toronto, Ontario, Canada Golden Life Immigration Services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Golden Life Immigration Services. As a key member of our support staff, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our legal team, including coordinating schedules, preparing correspondence, and maintaining filing systems.
    • Ensure accurate and timely completion of tasks, meeting deadlines and maintaining high levels of productivity.
  • Communication and Coordination
    • Coordinate with clients, colleagues, and external parties to ensure seamless communication and collaboration.
    • Prepare and distribute meeting materials, agendas, and minutes.
  • Office Management
    • Oversee the maintenance of our office systems, including filing, records management, and supply inventory.
    • Develop and implement efficient office procedures to improve productivity and workflow.
  • Travel and Logistics
    • Arrange travel itineraries, book flights and accommodations, and make reservations as needed.
    • Coordinate with colleagues to ensure smooth travel arrangements.
  • Documentation and Records
    • Prepare and key in correspondence, reports, and other documents as required.
    • Review and proofread documents for accuracy and compliance with legal procedures and grammatical standards.
  • Bookkeeping and Financial Management
    • Perform basic bookkeeping tasks, including data entry and record-keeping.
    • Assist with financial management, including budgeting and expense tracking.
    Requirements
    • Education
      • Bachelor's degree in a related field, such as business administration or office management.
    • Experience
      • At least 1 year of experience in an administrative role, preferably in a legal or professional services environment.
    • Language
      • Fluency in English, both written and spoken.
    • Work Environment
      • 40 hours per week, with flexibility to work occasional overtime as needed.

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