Support Services Assistant

4 weeks ago

Dartmouth, Canada Government of Nova Scotia Full time

About Our Opportunity

You will be responsible for providing administrative support to the Provincial Victim Services Program, assisting in the delivery of services to victims of crime. This role involves a broad range of secretarial and administrative functions in a fast-paced environment, including:

  • Answering the main phone line and preparing correspondence
  • Front desk coverage, direct contact with the public, victims of crime, and justice partners to help navigate to the appropriate service
  • Preparing statistics on a spreadsheet and code blocking invoices for signature and payment
  • Booking new and recurring meetings and opening, preparing, and distributing mail
  • Maintaining an electronic filing system and ordering office supplies
  • Preparing quotations for off-site training events and taking minutes for meetings

Qualifications and Experience

To be successful in this role, you will have a one-year secretarial or commercial course supplemented by three years of related secretarial experience, including experience dealing with traumatic events. You will be proficient in typing, word processing, and other standard computer applications, such as Microsoft Word, Excel, Outlook, and internet use. You will demonstrate the ability to multi-task, prioritize your work, and be skilled with managing electronic filing systems.

Working Conditions

This is a casual relief employment opportunity located in Dartmouth. You will work a normal work week of 35 hours/week, 7 hours/day, with the potential for overtime and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace with forward-thinking policies and strategies
  • Countless career paths
  • Department Specific Flexible working schedules

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