Admin Coordinator

3 weeks ago

Vancouver, British Columbia, Canada The Salvation Army Full time
The Admin Coordinator provides efficient, accurate, and confidential support to Harbour Light's administrative team. The Administrative Coordinator plays a key role in supporting team/committee meetings, preparing and processing documents, local onboarding of new employees, coordinating the flow of information, and maintaining critical administrative processes. Responsibilities are allocated approximately 15% to the finance team, 15% to community engagement, 30% to general administration, and 40% to human resources administrative support. The Admin Coordinator reports to the Director of Administration but takes extensive direction from the HR Business Partner and may also take direction from the Finance Assistant, Senior Accountant, Director of Residential Programs, and Executive Director.

Education, Qualifications and Certifications:

- Completion of a formal post-secondary/college program of two academic years in a related field (office administration, human resources, bookkeeping, etc.).
- A diploma in a relevant field of study (e.g. office administration, human resources, bookkeeping, etc.) is an asset.
- Criminal Record Review Program clearance.

Experience and Skilled Knowledge Requirements:

- A minimum of three (3) years of related experience.
- A minimum of two (2) years administrative experience, preferably in a non-profit setting.
- At least one (1) year of administrative experience in a unionized environment would be a considerable asset.
- At least one (1) year of HR-specific administrative experience, particularly with a cloud-based HRIS (e.g. UltiPro, Workday), would be a considerable asset.

Skills and Capabilities:

- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Intermediate to advanced computer skills, particularly in Outlook, Word, and Excel.
- Experience with Workday, UltiPro, or other HRIS is a significant asset.
- Strong attention to detail and accuracy with high-volume data entry.
- Exceptional interpersonal and communication skills.
- Proven organizational, time management, and prioritization skills.
- Additional language skills are an asset.

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