Proposal Coordinator

Proposal Coordinator – Vancouver

Associated Engineering is an employee‑owned, Canadian company that is passionate about creating solutions for a sustainable, resilient world. As a fully carbon neutral company since 2009, sustainability is part of our culture and every project we undertake. Focused locally, we offer uncompromising service to public and private sector clients across Canada and abroad. We’re proud to have been recognized as one of Canada’s Best Managed Companies for 17 consecutive years. We prioritize the well‑being of our people, partners, clients, communities, and the environment, and focus on creating effective solutions to bring inspiration and innovation.

Job Description

We currently have an opening for a Proposal Coordinator in the Vancouver office to support and work in collaboration with the proposals team. We are seeking a highly organized and detail‑oriented team player who is able to multi‑task and problem solve in a deadline‑driven environment.

Key Responsibilities

- Monitoring opportunities and records management.

- Administration, coordination, development, and quality assurance of the proposal process.

- Assisting with communication and content collection with the technical team.

- Graphics and proposal layout development.

- Working closely with contributors, especially technical solution teams, to edit and proof‑read content and ensure all criteria are met for submission.

- Assisting with preparing and updating resumes, project descriptions, boilerplate information, etc.

Job Requirements

- Relevant degree or diploma from an accredited post‑secondary education institution.

- 2+ years work experience in a similar role.

- Passionate about delivering a high‑quality work product.

- Ability to work in a fast‑paced environment without compromising quality or accuracy.

- Ability to work well with others and have a collaborative attitude.

- Self‑disciplined approach to establishing priorities and meeting multiple concurrent deadlines.

- Responsive and confident multitasker.

- Superb editing, proofreading, and verbal communication skills; with a sharp eye for detail.

- Strong organizational skills.

- High proficiency in MS Office (Word, Excel, PowerPoint, Project) and SharePoint.

- Adobe Creative Suite (InDesign, Illustrator, and Photoshop) experience is an asset.

- Basic understanding of A/E/C industry terminology and procedures is an asset.

Our Commitment to You

- A centrally located office in Vancouver that is easily accessible by bus, Skytrain, and bike.

- Competitive salary and benefits, including a fitness allowance and company‑matching pension program.

- Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.

- An on‑site fitness center with full amenities and bike storage.

- An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.

The salary range for this position is $60,000.00 to $75,000.00 and is commensurate with experience relative to this position.

Education

Post‑Secondary Diploma

EEO Statement

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.

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