Human Resources

HUMAN RESOURCES & POLICY COORDINATOR Department: Administration / Human Resources Reports To: Human Resources Manager Employment Status: Full-Time Hours of Work: 37.5 hours per week POSITION SUMMARY Reporting to the Human Resources Manager, the Human Resources & Policy Coordinator provides support in the development, implementation, organization, and ongoing maintenance of Noojmowin Teg Health Centre's human resources policies, procedures, accreditation requirements, and HR Policy systems and processes. The initial focus of the position will be policy development and review, accreditation readiness, document control, compliance tracking, and the organization and standardization of human resources practices and documentation. The Coordinator will work closely with the Human Resources Manager, leadership, and program areas to ensure policies, procedures, and supporting documentation are current, consistent, accessible, and aligned with applicable legislation, accreditation standards, organizational requirements, and best practices. This position is intended to develop into a broader human resources generalist role. As the incumbent develops organizational knowledge, HR experience, and demonstrated competency, responsibilities may progressively expand to include recruitment and selection, onboarding, employee relations, performance management, attendance and leave administration, training and development, and other areas of human resources. The Human Resources & Policy Coordinator is expected to exercise sound judgment, maintain a high degree of confidentiality, and demonstrate exceptional organization, professionalism, and attention to detail.

KEY RESPONSIBILITIES
1. Policy Development, Review & Governance
- Research, draft, review, revise, and format organizational and human resources policies, procedures, guidelines, protocols, forms, and supporting documents.
- Work with the Human Resources Manager and organizational leadership to identify policy development and revision priorities.
- Review existing policies for consistency, clarity, legislative compliance, accreditation requirements, and alignment with organizational practices.
- Conduct research related to employment legislation, human resources best practices, accreditation standards, and other applicable requirements.
- Coordinate the policy review and approval process, including consultation, revisions, approvals, implementation, and communication.
- Maintain a comprehensive organizational policy inventory and tracking system.
- Monitor policy review and renewal dates and coordinate scheduled reviews.
- Maintain appropriate version control, approval records, effective dates, and historical documentation.
- Identify gaps, inconsistencies, duplication, or outdated information within existing policies and recommend corrective action.
- Assist in developing standardized policy templates, procedures, forms, and documentation practices.
- Support the communication and implementation of new and revised policies throughout the organization.
- Assist with ensuring employees and leaders have appropriate access to current organizational policies and procedures. 2. Accreditation & Organizational Compliance
- Support the organization's ongoing accreditation process and continuous accreditation readiness.
- Review applicable accreditation standards and identify required policies, procedures, processes, documentation, and evidence.
- Assist the Human Resources Manager and organizational leadership in completing accreditation self-assessments and identifying areas requiring action.
- Maintain organized accreditation documentation, evidence, records, and supporting materials.
Develop and maintain accreditation trackers, work plans, evidence inventories, and compliance calendars.
- Monitor outstanding accreditation requirements, responsible individuals, deliverables, and deadlines.
- Coordinate with managers and program areas to obtain required accreditation evidence and documentation.
- Follow up on outstanding accreditation items and provide status updates to the Human Resources Manager.
- Assist with the development and implementation of corrective action plans and quality improvement initiatives arising from accreditation reviews.
- Support preparation for accreditation surveys, reviews, interviews, and evidence submissions.
- Assist with maintaining continuous accreditation readiness following formal accreditation cycles.
- Support other organizational compliance activities as assigned. 3. Human Resources Administration & Organization
- Develop, organize, and maintain standardized HR forms, templates, letters, checklists, trackers, and resources.
- Assist with maintaining accurate and confidential employee records and HR documentation.
- Support the organization and ongoing maintenance of electronic HR files and systems.
- Maintain current

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