Unit Clerk, MICY

Salary
The salary range for this position is CAD $28.31 - $28.31 / hour

Job Summary

We are currently hiring for a Relief Part Time Unit Clerk to join our Maternal - Infant - Child & Youth (MICY) team at Abbotsford Regional Hospital and Cancer Centre located in Abbotsford, B.C. This position is available until approximately April 2026 or until the return of the incumbent.

Connect with us

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited to:

- Start earning up to four weeks of vacation in your first year

- Comprehensive 100% employer paid benefits

- Immediate enrollment in a defined municipal pension plan

- 87% maternity top-up

- 50% subsidy on Translink passes

*Eligibility based on employment status

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the workforce and seek to maintain an environment of Respect, Caring and Trust.

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

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Detailed Overview

Under general supervision, performs a variety of clerical duties related to the operation of a patient care area such as registering patients, acting as a communication link for the area, transcribing and processing physicians’ orders, coordinating with other departments and facilities, coordinating patient appointments, arranging patient tests and receiving results, receiving and directing visitors, and assembling and maintaining patient charts.

Responsibilities

1. Performs registration duties as required. Receives patients upon arrival to the unit and obtains/confirms information required to register patient. Registers patient in the computerized admission/discharge/transfer system and completes related registration documentation.

2. Prioritizes, processes, coordinates and transcribes physicians’ orders by copying information, completing required forms and/or entering information into the computer and distributing information; performs follow up as necessary.

3. Schedules, books and coordinates inpatient and/or outpatient appointments by receiving appointment requests, arranging appropriate appointment dates and times, making follow up appointments, adjusting appointments as required in accordance with patient and facility requirements; arranges patient tests; maintains appointment diaries by arranging and confirming patient appointments.

4. Acts as a communication link for the assigned area by contacting other facilities and departments, including bed booking to exchange information regarding bed availability to assist admissions, discharges and/or patient transfers; receives patient’s tests, and receives visitors, provides information and directs to appropriate area.

5. Assembles and maintains patient charts according to established procedures; transcribes patient data into applicable health record system; attaches patient documents such as lab and/or special examination reports to chart; dismantles and forwards discharged patient records to Health Records.

6. Answers telephones, transfers calls, takes messages, answers routine inquiries or refers as appropriate; opens and distributes mail as required.

7. Performs related clerical duties such as keyboarding, data entry, filing, compiling, preparing and maintaining statistics including related reports, delivering and picking up items, maintaining and ordering stationary and supplies through stores, and arranging for and tracking equipment repairs as required.

8. Maintains timekeeping records for regular and casual staff and submits/enters to payroll system as required. Receives and processes requests such as vacation, leaves of absence and terminations by preparing necessary documentation and forwarding to the Manager, Clinical Services or designate for approval.

9. Accepts calls from nursing staff regarding illnesses and/or absence from work and communicates information received to nursing unit and appropriate person; calls in relief nursing staff according to pre-determined guidelines and refers problems to the Manager, Clinical Services or designate.

10. Maintains records on relief staff such as names, address, contact phone number, availability for work, suitable work area and hours worked.

11. Observes patient call signals and relays messages to the appropriate personnel as necessary.

12. Performs other related duties as required.

Qualifications

Education and Experience

Grade 12, medical terminology and graduation of a recognized Nursing Unit Clerk program, plus one year of recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

- Ability to communicate effectively both verbally and in writing.

- Ability to deal with others effectively.

- Physical ability to carry out the duties of the position.

- Ability to keyboard at 40 wpm.

- Ability to organize work.

- Ability to operate related equipment.

- Ability to utilize a variety of computer software applications.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People – those we care for and those who care for them – are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the workforce. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.

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