Program Coordinator I

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary: Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the School of Communication and Information. Among the key duties of this position are the following:

Responsibilities

- Provides administrative support for graduate degree and non-degree programs, including serving as administrative student support for the school’s doctoral program.

- Provides advising and support to master’s and doctoral students in areas of academic policies and procedures, degree certification, and student engagement.

- Receives some work instruction and tasks from graduate program directors and shares responsibility with the Graduate Student Counselor for advising and processing of the school’s graduate student population.

Qualifications

- A bachelor’s degree in communication, psychology, counseling, education, social work, or a related area, or an equivalent combination of education and experience that demonstrates knowledge and understanding of academic advising, student support services, and student development.

- A minimum of two years relevant experience in program coordination or administration function, good communication, interpersonal, and organizational skills.

Preferred Qualifications

- MS Office suite.

- Student support systems such as MyAdvisor, Degree Navigator, and Grad Portal.

- University systems including IMS and procurement.

- Webconferencing programs such as Adobe Connect Pro, and WebEx.

- Collaborative documents and programs such as wikis, GoogleDocs, and MS Project.

- The school’s customer relationship management software.

- Social software and media such as Constant Contact, Facebook, Twitter, Ning, and LinkedIn.

- Web design software such as Joomla and Dreamweaver.

Benefits

- Medical, prescription drug, and dental coverage

- Paid vacation, holidays, and various leave programs

- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

- Employee and dependent educational benefits (when applicable)

- Life insurance coverage

- Employee discount programs

Physical Demands and Work Environment

- In participating in event management and office organization, this position will be required to lift boxes and other items up to 25 pounds, move mobile furniture such as tables on wheels or folding chairs.

- This is a fast-paced work environment which is at times filled with students seeking help.

Position Details

- Position Status: Full Time

- Working Hours: 37.5 hours per week

- Daily Work Shift: Day

- Work Arrangement: May be eligible for a hybrid arrangement; subject to approval.

- Union Description: URA-AFT Administrative

- Payroll Designation: PeopleSoft

- Terms of Appointment: Staff – 12 month

- Pension Eligibility: ABP

Salary Details

- Minimum Salary: $59,893.48

- Mid Range Salary: $73,909.48

- Maximum Salary: $87,925.48

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

- * Do you have a bachelor’s degree in communication, psychology, counseling, education, social work, or a related area, or an equivalent combination of education and experience that demonstrates knowledge and understanding of academic advising, student support services, and student development?

- Yes

- No

- * Do have a minimum of two years relevant experience in program coordination or administration function, good communication, interpersonal, and organizational skills?

- Yes

- No

Required Documents

- Resume/CV

- Cover Letter/Letter of Application

- List of Professional References (contact Info)

Optional Documents

Any additional documents you wish to submit may be included.

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