Onboarding & Training Administrator - 12-month Contract

5 days ago

Oshawa, Ontario, Canada Kiewit Full time
Onboarding & Training Administrator - 12-month Contract

Location: Darlington, ON, CA; Oshawa, ON, CA

Requisition ID: 175876

Job Level: Entry Level

Home District/Group: Kiewit Nuclear Solutions

Department: Administration

Market: Nuclear

Employment Type: Full Time Temporary

Position Overview

The Onboarding & Training Administrator is responsible for supporting the security clearance process for all employees assigned to the project as well as the day-to-day preparation and handling of training material and records.

Responsibilities

- Initiate OPG Clearance Applications with SMR-X employees, subcontractors and potential new hires.
- Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements.
- Track and confirm completion of Clearance Renewals, ensuring employees maintain active clearance status. Act as single point of contact for OPG Clearance Office in the processing of all related security clearance applications, renewals and actions.
- Daily preparation of training packages and attendance records for Trainers. Work with the Trainers to plan training schedules and set up courses.
- Manage resources including facilities, equipment and instructor availability. Set up training events in LMS.
- Responsible for receiving completed training records, recording learning credits in LMS.
- Handle the collection of completed training records and ensure proper scanning and storage per procedures. Maintain an accurate list of training folders on the Shared Drive; ensure all training documentation is the most current revision; and is uploaded and stored electronically.
- Ensure training material, documents and completion records are stored securely and are retrievable from the shared project folder.
- Use of project learning management system to validate qualification status and provide supporting reports. Work with Training Manager, Training Coordinators and Trainers to understand training demand.

Qualifications

- Work experience or post-secondary learning in Business Administration, Human Resources, Business Management or related program.
- Advanced skills in Microsoft Office; including Excel an asset. Excellent verbal and written communication skills.
- Demonstrated strong organizational and time management skills. Must be detail-oriented with the ability to multi-task on a regular basis. Must have a strong customer service orientation.
- Ability to prioritize and coordinate with associated department.
- Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook.
- Must be able to communicate clearly and concisely to all levels of the organization.

Other Requirements:

- Work productively and meet deadlines timely.
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

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