Operations Administrator Volker Stevin Contracting Calgary, AB Application Deadline: 21/03/2025
2 weeks ago
The Operations Administrator will support the project management team and business operations at Volker Stevin Contracting. Key responsibilities include administering and invoicing projects and contracts, managing collections, and providing vacation coverage for tender administration. This role involves close collaboration with the Contract Administration team.
How You'll Add Value
- Accurately and efficiently set up projects in ERP systems (Viewpoint/Microsoft D365) using uploads from InEight estimating software, followed by completing additional project setup requirements.
- Execute project change orders, including adding contract items and maintaining detailed project folders for each contract or agreement.
- Process regular project billings, invoice requests, and force account billings based on input from Project Managers and Assistants; provide supporting documents such as Statutory Declarations and WCB letters.
- Assist with the management of accounts receivable by managing overdue invoices, coordinating with customers via phone or email to resolve payment delays, and assisting with reconciliations and payment applications.
- Facilitate 3rd party payment approvals from Consultants/Engineers, resolve payment discrepancies with stakeholders, and provide accounts receivable reports to General Managers and Executives as needed.
- Contribute to contract preparation, review, execution, and administration, ensuring compliance with insurance, bonding, and other legal requirements.
- Administer subcontract creation and compliance in collaboration with Project Managers and handle all contract/subcontract change orders.
- Provide vacation coverage for team members, including Tender Administration tasks such as setting up tenders and ensuring submission documentation is complete.
- Maintain professionalism in all interactions with clients, consultants, suppliers, and subcontractors while fostering strong relationships with Project Managers to address disputes and deductions effectively.
- Perform additional duties and responsibilities as required to support project and operational goals.
The ideal candidate for this position will possess the following:
Qualifications & Experience
- Minimum 2 years of relevant experience.
- High School Diploma or G.E.D, Accounting diploma or certificate preferred, although not required.
- Construction Industry experience or exposure is an asset.
- Proficient with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Exposure to Viewpoint ERP, Microsoft D365, or another ERP system is a significant asset.
- Commissioner of Oaths is considered an asset.
- Excellent written and verbal communication skills, with the ability to engage with various levels internally and externally.
- Demonstrates a high degree of professionalism when interacting with internal and external parties, along with the ability to multi-task and meet deadlines in a full-time office environment.
How We Make It Count
- 100% Employer-Paid Benefits: Enjoy industry-leading comprehensive health and wellness coverage
- RRSP Matching: Build your future with employer RRSP contributions for eligible employees
- Long-Term Careers: Join a team with an average tenure of 7.3 years across all roles
- Seasonal Rehire Loyalty: 44% of seasonal employees return year after year
- Professional Growth: Access 500+ training courses in safety, upskilling, and leadership development
- Unlimited Potential: Be part of a company that supports your goals and helps you succeed
Our Commitment to You
Safety Isn't Just a Priority—It's a Value. Safety is woven into the fabric of who we are and how we operate. It's not a box we check off; it's a commitment that guides every decision we make, every process we implement, and every project we undertake. Because at the end of the day, when we say safety is a value, we mean it's a promise we make to our people, families, and the communities we serve.
True to Our Word, True to Our People. Our culture is grounded in humility and authenticity, with a deep commitment to family. We believe in supporting each other, no matter the role or title. When we say we care, we mean it—our actions match our words. Everyone is empowered, valued, and respected, because being 'true to our word' means being 'true to our people.'
Interesting Projects and Skill-Building Work. Volker Stevin is known for its ability to take on complex projects of all sizes, from large-scale infrastructure builds to specialized niche developments to highway maintenance and more. This diversity in project scope and complexity means that our employees have access to new opportunities across our family of companies that challenge them to think creatively and develop new skills.
Thank you for your interest in joining our team. While we carefully review all submissions, only those whose qualifications closely align with the role will be contacted.
About Volker Stevin Contracting
Since 1978 Volker Stevin Contracting Ltd. has been one of the premier civil contractors in the Calgary region. We are a well-established, and highly respected general contractor with a wealth of experience, and expertise in projects ranging from $10,000 to $150,000,000. We take great pride in delivering top quality projects on time, and on budget. As one of the larger local contractors, we have the personnel, resources, and equipment to ensure timely delivery of the projects to which we commit. Our resource pool offers us approximately 800 employees, from general laborers to the most highly skilled equipment operators, foremen, superintendents, and project managers, all within the City of Calgary and area.
Apply now for Operations Administrator
First Last
Street Address City State / Province / Region Postal Code Country
Contact Information
Email *
Enter Email Confirm Email
Phone *
Resume * Accepted file types: doc, docx, pdf, Max. file size: 20 MB.
#J-18808-Ljbffr
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeFinisher Grader Operator (Heavy Construction Equipment Operator, NOC 73400)Job Locations: The position requires travel to various locations in the Calgary region (AB).Wage: $36 – $42 /hour (based on skill level; salary increases as per Company policy).Employment terms and conditions: Permanent, Full-Time, 30 to 70 hours/week, Morning, Day, Weekend,...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our Estimators are vital to the success of every project, ensuring the foundation for safe, efficient, and high-quality construction. If you're ready to take on a dynamic role where precision, collaboration, and innovation drive results, we encourage you to join our team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeA Lead Hand is responsible for assisting and supporting a Foreman with assigned project duties and requirements. This position will be a contact point for the assigned crew to ensure all work is done safely and effectively.General Responsibilities:- Assisting a foreman with daily tasks including safety meetings, field-level hazard assessments, and worksite...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeUnder the direction of a Superintendent, the URD Foreman is responsible for supervision of their assigned crew and equipment, and performance of assigned duties according to contract specifications. The URD Foreman is also accountable for ensuring all tasks onsite are carried out in a safe and responsible manner.Position Accountabilities:- Supervise work at...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our Estimators are vital to the success of every project, ensuring the foundation for safe, efficient, and high-quality construction. If you're ready to take on a dynamic role where precision, collaboration, and innovation drive results, we encourage you to join our team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our Project Coordinators are integral to the success of every project, ensuring smooth operations and the delivery of safe, efficient, and high-quality construction. If you're eager to take on a role where teamwork, ingenuity, and attention to detail drive outcomes, we invite you to join our team. Together, we'll continue to set the...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our Estimators are vital to the success of every project, ensuring the foundation for safe, efficient, and high-quality construction. If you're ready to take on a dynamic role where precision, collaboration, and innovation drive results, we encourage you to join our team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeReporting to Foreman, a Derrick Digger Operator is responsible for the safe and efficient operation of the digger. The digger operator demonstrates competence in planning work tasks, assessing the suitability of the equipment for the assigned task, positioning, setup, and operation of the equipment in a competent manner, and aspects of safety associated with...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeA Lead Hand is responsible for assisting and supporting a Foreman with assigned project duties and requirements. This position will be a contact point for the assigned crew to ensure all work is done safely and effectively.General Responsibilities:- Assisting a foreman with daily tasks including safety meetings, field-level hazard assessments, and worksite...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our Project Coordinators are integral to the success of every project, ensuring smooth operations and the delivery of safe, efficient, and high-quality construction. If you're eager to take on a role where teamwork, ingenuity, and attention to detail drive outcomes, we invite you to join our team. Together, we'll continue to set the...
-
Calgary, Alberta, Canada Volker Stevin Contracting Ltd. Full timeAt Volker Stevin, our employees are key to the success of every project, contributing to the legacy we build within the communities we serve. If you're ready to take on a challenging, hands-on role where safety, teamwork, and growth are paramount, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in...
