Operations Coordinator

Job Posting Wonderbrands, is a leading North American bakery (formerly Weston Foods, fresh and frozen businesses) with 140 years of experience in baking packaged breads, artisan breads, and donuts. We are one of the largest bakeries in North America and makers of Wonder Bread, Country Harvest, D’Italiano, Gadoua, and Casa Mendosa. Wonderbrands, a division of FGF Brands, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake. SUMMARY The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Salary:
$55,000
- $65,000

Location:
Winnipeg, MB RESPONSIBILITIES Operations:
- Ensure invoices are processed and approved in a timely manner
- SAP – Create PO’s, Receive PO’s
- Receive, distribute, and prepare mail for courier services
- Maintain and organize the filing system and update databases and other information as required
- Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
- Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
- Maintaining plant budget files in various accounts and budget accruals on a period basis.
- Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
- Communicate with Cintas regarding uniform sizes
- Printing and posting of posters as required
- Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
- Provide LOA, STD, and vacation forms to hourly team members
- Any other tasks assigned by the Bakery Leader Health & Safety:
- Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
- Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
- Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
- Work with H&S to ensure training is scheduled and completed
- Work with H&S to ensure physical/digital training records are maintained and up to date
- Maintain safety shoe & glasses list and voucher programs Talent & Development
- Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
- Attendance management administration for operations hourly team members
- Compensation changes in Workday for hourly team members
- One-time payments (tool reimbursement) for hourly team members
- Employment letters
- Data changes / updates – (contact info, banking etc) into Workday and any systems
- Ensure orientaiton packages are created on-time for new hires
- Issue FOB’s and keep log
- Draft letters and reminders for expired work permits Payroll
- Full payroll administration for all hourly team members in Kronos
- System administration
- Enter and remove team members
- Ensure hours are accurate before each pay cycle
- Ensure all team members have punched in and out and are approved by supervisors
- SIN updates into system
- Enter schedule into Kronos weekly
- Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
- Manage absences for the week based on the schedule previously entered
- Add leaves reporting code in Kronos every week for all team members on a leave of absence
- Manage agency payroll and send hours to temporary agency
- Confirm Labour hours and adjust as necessary in Kronos
- Approve and sign off weekly payroll Benefits, Pension and Leaves Management
- Complete benefit event in Workday Inbox for new hires
- Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
- Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
- Ensure benefits are activated in Workday following a LOA
- Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
- Ensure benefits teams is communicated with regarding any changes
- Enroll team members into the pension if they wish to participate
- Place team members on leave in Workday
- Return team members from leave in Workday
- Follow ups with team membe