Coordinator, Technical Services
6 days ago
At Allied, everything starts with purpose. In the role of the Coordinator, Technical Services, you will support the Allied team through the coordination and administration of departmental initiatives, capital projects and building improvements, and supporting the building operations team to ensure the smooth day-to-day operation of our buildings. In effect, you support the physical realization of Allied's vision to enhance the vitality and humanity of cities.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.
Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied's mission and the contribution we make to enhance urban environments.
What will you do?
- Strengthening departmental communications and tools to improve processes and efficiency between the Technical Services team and both internal and external stakeholders.
- Maintain project data and systems information, ensuring all files are complete and accurate, have valid and executed documentation, and are properly recorded in SharePoint.
- Assist with the day-to-day coordination of vendor work to ensure user concerns are addressed in a timely manner and service levels are maintained.
- Maintain cost tracking sheets and update as projects are approved.
- Coordinate, plan, and monitor (with users and service providers) the Annual Fire Drills, Annual Fire Alarm and Sprinkler Inspections, Annual Infrared Inspections, and other required life and safety requirements.
- Coordinate, plan, and monitor the Asbestos Management Program removal at site level with building operations team and users if required.
- Organize and manage requests for uniforms, equipment, PPE, and other essential supplies.
- Assist in the management and coordination of users, stakeholders, and vendors including dealing with day-to-day questions and concerns including billing issues, accounts receivable, accounts payable, vendor purchase orders, among others.
- Ensure vendor records (e.g. worker's compensation insurance) are up to date in Yardi.
- Support the UEPs in generating Service Contracts and Fee Schedules.
- Support and maintain the on-call escalation list with the Technical Services Supervisor or Manager.
- Other duties as assigned.
Project Management
- Support the development of project plans and budgets
- Manage all project-related administration and documentation, ensuring accuracy and completeness · Issue all jobs, contracts, and purchase orders in Yardi for Technical Services & Construction, including budget or contract change orders
- Coordinate with relevant Technical Services team members to ensure project timelines and expectations are met; follow up as necessary
- Actively pursue documentation and information required prior to project start dates
- Work with the Technical Services team to ensure project information is complete and accurate
- Track and communicate key milestones and project updates
Office Services
- Attend to the front desk to welcome office visitors
- Arrange, record, and accept courier packages
- Facilitate office supply orders
What are we looking for?
- At least 2 years of experience in a fast-paced customer service environment, front line dispatch services, or general administration experience.
- Strong computer skills with excellent knowledge of MS Excel and MS Word.
- Strong organization and multi-tasking skills with attention to detail.
- Ability to work under pressure in a fast-paced environment.
- Strong verbal and written communication and people skills, including a proven ability to build relationships.
- Ability to perform special projects while also performing the day-to-day duties as assigned.
- Previous Yardi experience is an asset.
$64,000 - $75,000 a year
Individual pay is determined by work location and other factors, including relevant experience, education/training and internal equity.
Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.
Who are we?
Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of distinctive urban workspace in Canada's major cities. Allied's business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.
We are also a great place to work. Allied is listed as a 2023 Best Employer in Canada as part of Kincentric's Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.
We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.
Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.
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