Senior Financial Specialist

Staff - Union### ## **Job Category**CUPE 2950## Job ProfileCUPE 2950 Salaried - Senior Financial Spec 1b (Gr8)### ## **Job Title**Senior Financial Specialist### ## **Department**Administration | School of Population and Public Health | Faculty of Medicine### ## **Compensation Range**$4,739.00 - $5,102.00 CAD Monthly### ## **Posting End Date**January 4, 2026**Note:** Applications will be accepted until 11:59 PM on the Posting End Date.**Job End Date**OngoingAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.**Job Summary**The Senior Financial Specialist is responsible for implementing and coordinating the day-to-day financial operations for the School of Population and Public Health (SPPH). This role provides financial processing support of an advanced and complex nature as well as accounting, financial management and budgeting support to multiple units within the School. Financial activities within SPPH involve a total general purpose operating budget of over $8.6 million, total specific purpose over $3.9 million, total research over $29.7 million and gifts over $1.5 million. Many transactions occur within research grants, programs, and gifts with a wide range of eligibility and reporting requirements. This position is expected to implement practices to improve the quality and efficiency of the School’s financial services, including SPPH policies and procedures on financial practices. The Senior Financial Specialist maintains ongoing awareness of, and ensures compliance with The University of British Columbia (UBC), Faculty of Medicine, Canada Revenue Agency (CRA), government and granting agency policies and procedures. This role also interprets and disseminates information to the School community in a clear and consistent manner.**Organizational Status**The Senior Financial Specialist position is located in the School of Population and Public Health (SPPH), which is in the Faculty of Medicine at the Vancouver Campus of the University of British Columbia. This role works independently and reports to the Director of Administration. The Senior Financial Specialist communicates regularly with academic and administrative staff, other UBC departments, external vendors and suppliers. SPPH is an academic unit within the Faculty of Medicine that currently includes four divisions: Occupational and Environmental Health; Health Services and Policy; Epidemiology, Biostatistics and Public Health Practice; and Health in Populations. SPPH is also home to a number of centres, including the Centre of Applied Ethics, Centre for Excellence in Indigenous Health, Centre for Health Services and Policy Research, Human Early Learning Partnership, and the WHO Collaborative Centre in Global Health. The School also maintains close connection with a number of centres with the health authority research institutes. The School's administrative office, research, and teaching programs are housed in the SPPH building at Point Grey. SPPH faculty and staff are also located in other UBC buildings, as well as spaces elsewhere, including St. Paul's Hospital, Vancouver General Hospital, BC Children's & Women's Hospital, BC Cancer, and BC Centre for Disease Control. The School’s academic program includes teaching in the medical undergraduate curriculum, courses for UBC undergraduate students, the Residency Program in Public Health and Preventive Medicine, and the following graduate programs: MHA, MHSc, MPH, MSc, MSc (OEH) and PhD. SPPH also collaborates with other programs, departments and Schools across the University (e.g., MD, clinical fellowships, Medicine, Statistics, Sauder School of Business, etc.).**Work Performed****Finance*** Processes financial documents electronically in Workday.* Reconciles operating, specific purpose funds, and tri-council research accounts by conducting complex and detailed analysis. Must understand the business operations of the accounts and have a strong working knowledge of Workday and UBC accounting procedures. This process includes following up with the appropriate office, staff or units on campus to resolve issues and communicating UBC finance policies accurately; refers any unresolved issues to the Finance Manager and Director of Administration, as appropriate. This requires knowledge of SPPH project grants, research grants and operations, Generally Accepted Accounting Principles, UBC, Faculty of Medicine and Tri-council policies and procedures, and CRA regulations.* Acts as the main finance contact for various programs and research units within the School.* Works with the Finance Manager to prepare budget-related data, which can include reconciling any errors, exceptions or variances on budgetary-related systems.* Monitors and follows up on deficit accounts and provides guidance to account holders on resolutions. There are over 400 worktags in the School that this unit directly or indirectly provides backup support for, which includes a total general purpose operating budget of over $8.6 million, total specific purpose over $3.9 million, total research over $29.7 million and gifts over $1.5 million. This requires exercise judgement and knowledge of the University granting agencies and accounting policies and procedures.* Prepares and distributes financial reports, ledgers, Statement of Accounts (Form 300s) and summaries as requested.* Prepares documents for all accounts receivables invoices. Duties consist of invoicing internal and external clients, tracking and depositing payments into Workday per UBC regulations, and initiate follow-up action as required. Investigates discrepancies for billbacks and monitors receipts.* Identifies and implements practices to improve the quality and efficiency of the School’s financial services, including departmental policies and procedures on financial practices.* Assists with document preparation for audits.* Supports University fiscal year-end finances by ensuring that grant funding is used and grants are not in deficit.* Prepares regular reports to program and grant managers on budgets. Follows up on outstanding items, and investigates and resolves errors as required.* Monitors and prepares accounting journals for internal billing accounts including phone charges, photocopier, and other related transactions.* Coordinates financial documentation for data entry into Workday for multiple programs, centres and research units within the School.* Works with SPPH units to prepare accrual accounting journals on a quarterly and annual basis.* Uploads monthly journal templates to ensure revenues are recorded on the general ledgers.* Reviews requests for payment to consultants and non-residents for services rendered and calculates non-resident withholding tax and self-assessed GST payments.* Complies with Freedom of Information and Privacy Act on related financial matters as required.* Participates in ad hoc financial projects, prepares ad hoc financial analysis and reports as required and performs other related duties as required.**Training and Coordination*** Coordinates training and reconciliation for SPPH VISA card holders; reconciles department cardholder statements; and verifies expenditures with original receipts to ensure compliance with UBC and external agencies.* Coordinates work processes and may oversee the work of the other junior staff or students assisting with financial tasks. This includes establishing work schedules and priorities, and resolving complex issues.* Coordinates and provides training and support for new student employees, staff and faculty members on finance-related policies and procedures
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