Lab Project Administrator

BQE Water are experiencing an exciting period of growth, which has facilitated the recruitment of a talented Lab Project Administrator to join our fantastic team Through technical innovation in the lab combined with engineering expertise, we help clients from the international mining industry to produce clean water and reduce their environmental footprint and extract mineral value from their wastewater where possible. This enables them to meet stringent government regulations while operating in a socially acceptable way with a focus on water as a vital shared resource. To learn more about the business, please visit www.bqewater.com.

The Opportunity

Reporting to the Senior Project Administrator and wider management group, duties include, but are not limited to:

Document Management and Filing

- Manage project documentation, including folder organization, naming conventions, revision control, and document QA.

- Coordinate document transmittals and oversee collaboration tools such as Bluebeam sessions.

- Oversee archiving, turnover packages, and long-term storage of closed project files.

Assisting Project Managers with Project Activities

- Support the Project Manager with core project coordination activities, including preparing agendas, minutes, action‑item lists, and resource allocation.

- Follow up on team deliverables, review timesheets, and assist with status reports, develop and maintain schedule, and budget control.

- Support project reporting, scheduling, budget updates, and timesheet.

- Perform other administrative tasks as requested by the Project Manager.

Procurement and Logistics Support

- Manage procurement activities, including online orders, RFQs, vendor coordination, PO preparation, payment‑term agreements, and invoice review.

- Track procurement and shipment progress by maintaining PPSR, expedite deliveries, and coordinate logistics for equipment, materials, and lab samples.

- Prepare shipping documentation (CI, BOL, packing slips), liaise with carriers and consolidation points, and support customs clearance.

- Perform any additional tasks required to ensure smooth and timely procurement and logistics operations.

Lab Inventory and Equipment Management

- Maintain laboratory inventory, including consumables, reagents, and equipment/instruments, tracking receipt, storage, usage, and organization.

- Oversee calibration and maintenance schedules for lab equipment and instruments to ensure functionality.

- Ensure the lab and bay areas remain organized, clean, and operational, continuously improving lab organization and workflows.

Administrative and Coordination Support

- Coordinate with external labs for sample logistics, assays, and related budgets, invoices, and expenditures.

- Manage disposal of waste materials through Sumas Environmental Services, ensuring regulatory compliance and timely collection.

- Manage lab‑related invoices and collaborate with the finance team for review and approval.

- Assist with scheduling, and documentation of internal/external audits or inspections.

- Support lab team members with administrative tasks, including shipping/receiving of samples, labeling, documentation, and any other administrative tasks.

Required Skills and Competencies

- Excellent communication and interpersonal skills

- Problem‑solving skills and attention to detail

- Proficient in Microsoft Office Suite

- A couple of years of experience demonstrating administrative & coordination skills

- Familiarity with chemical laboratory processes and workflows is an asset.

- Experience in project management is an asset, while a PMP certification is not mandatory

Benefits

- Manulife health coverage on hire

- Bonus company‑funded flexible healthcare spending account at 3 months

- GRRSP up to 5% at 3 months

- Up to $1,000 annually in education matching at 1 year of service

- Twice monthly optional CEO Industry Sessions to learn from David Kratochvil

- Brand new office with full kitchen, private complimentary gym, patio with staff BBQ, and monthly team socials.

CURRENT OPENINGS

We’re proud to have a diverse team with a wide range of knowledge and backgrounds, all working together to build a more sustainable future.

If you’re passionate about making a difference and believe your skills and values align with our work, we’d love to hear from you. Introduce yourself by sending a cover letter and resume (PDF format, under 5 MB) to hr@bqewater.com.

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