Clerk, Office Services and Facilities

2 weeks ago

Vancouver, British Columbia, Canada Turlex Office Services LP Full time
Clerk, Office Services and Facilities (6 month contract)

Clerk, Office Services and Facilities (6 month contract)

Apply remote type In Office locations Vancouver time type Full time posted on Posted 2 Days Ago job requisition id JR-90

The Team:

Norton Rose Fulbright Canada LLP is currently seeking an Office Services & Facilities Clerk to work in our Vancouver Office on a six-month contract. This role will report into the Office Services & Facilities Assistant Manager. Please note the hours of work may vary between 7:00 am to 6:00 pm, Monday to Friday with some flexibility to accommodate additional hours when requested.

This position will appeal to a workplace services professional who enjoys working in tandem with others while striving to understand, and anticipate, internal stakeholder needs in order to exceed expectations.

You will be focusing on:

- Performing a variety of office services related duties, including photocopying/document production, scanning, delivery of mail, courier requests and faxes
- Sorting and packing inter-office mail for pre-scheduled internal mail delivery
- Loading/unloading mail carts and completing mail delivery (as needed)
- Assisting with clerical duties as needed, including, but not limited to, label printing, labelling, number stamping documents, data entry, filing, preparing envelopes for outgoing mail, etc.
- Monitoring toner and paper supplies and ensuring an adequate inventory is at hand at the printer stations
- Assisting with office moves, large file moves, and other furniture-related moves
- Setting up meeting rooms for a variety of client demands, including events. This may occur outside of regular business hours
- Providing light AV assistance as needed and under the guidance of our IT team
- Assisting with renovation projects and storage room inventory (as needed)
- Maintaining Firm standards for site appearance, customer requirements, and day-to-day operations
- Completing error-free customer requirements
- Assisting with the maintenance of inventory and ordering of supplies
- Assisting with other duties as required

What you bring to the role:

- Completion of secondary school
- 1-2 years work experience in fast-paced, customer service-facing setting
- Intermediate first aid certification (or be willing to attend training)
- Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
- Must be flexible and able to work a variety of shifts, including outside of regular business hours
- Ability to multitask and set priorities
- Strong customer service skills
- Strong communication skills, both verbal and written
- Very strong attention to detail
- Good technical, analytical, computer and database skills; proficient in Microsoft Office Suite
- Ability to work independently and as a member of a team
- Sound judgement regarding confidential and sensitive matters
- Ability to lift 50 lbs on a consistent basis

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

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