Co-Executive Director

Co-Executive Director

8 hours/ weekly

1-3 years

Please apply via the Google Form that is linked at the bottom of this posting. WE WILL REJECT APPLICATIONS SENT DIRECTLY THROUGH VOLUNTEER CONNECTOR. This is a senior position. You may hold up to one senior position at a time. Preference is given to Alberta residents, defined as a legal adult who has a mailing address anywhere within the province. The Co-Executive Director will likely be asked to serve as a signing authority for Free Your Mind, interacting with legal or financial bodies based in Alberta. People who reside outside of Alberta are still welcome to apply, and all submissions will be considered on a holistic basis.

Role Description: We are recruiting one (1) Co-Executive Director to collaborate with our current Executive Director as the highest authority within Free Your Mind. The Co-Executive Directors will work together to facilitate cohesion across all FYM teams, communicate with funders, partner organizations, and government services, complete high-level troubleshooting, and proactively mediate disagreements. You will work with team-level directors to sustain Free Your Mind programming, expand organizational mandates to fill the unmet community niches, and maintain Free Your Mind’s public image. You will work closely with the other members of FYM’s executive team, including the Co-Executive Director, Director of Accessibility, Director of Communications, Director of Sustainability (currently hiring), and the Co-Directors of Finance. As Co-Executive Director, you will work with your partner to lead organization-wide initiatives that support Free Your Mind as a whole. This includes coordinated bi-annual (twice a year) recruitment efforts, planning and delivering training programs, managing relationships with funders and other supporters, overseeing budgets and financial reporting, and ensuring organizational compliance with Alberta’s not-for-profit regulations. You will facilitate general meetings and director meetings, ensuring clear communication across the organization. You are also responsible for promptly responding to safety concerns and other emergency situations, supporting conflict resolution through Free Your Mind’s Three Strikes System, and completing annual reporting requirements (e.g., maintaining not-for-profit status with the Government of Alberta, releasing a publicly accessible annual report, and responding to emergent administrative tasks). Please recognize that this role description is not a comprehensive list of everything the Co-Executive Director is meant to oversee – this is a framework, which may change over time, and as the needs of Free Your Mind evolve. Training, including an orientation to Free Your Mind as an organization, and an overview of our safety measures, is made available during onboarding.

Recommended Skills:

- Strategic planning and organizational leadership

- Financial management, budgeting, and grant reporting

- Nonprofit governance and compliance knowledge

- Strong communication skills with diverse stakeholders

- Collaborative decision making

- Conflict resolution and crisis management

- Project coordination across multiple teams

- Training facilitation and mentorship capacity

- Ability to manage competing priorities

Responsibilities:

- Collaborate with your Co-Executive Director to provide strategic direction for the organization

- Initiate and contribute to recruitment efforts, which includes interviewing

- Coordinate organization-wide training programs and assess training needs across all teams

- Communicate with third-party training providers (e.g. Canadian Mental Health Association, Kickstand, Jack.org)

- Coordinate and attend all meetings with funders; serve as primary point of contact

- Create, negotiate, and set annual budgets

- Handle reimbursements and payments securely and promptly

- Ensure all funding agreements and reports are completed on time

- Call and facilitate general meetings and director meetings

- Complete annual reporting requirements and ensure nonprofit status is maintained with the Government of Alberta

- Publish an annual report, including financial statements, at the end of each calendar year

- Uphold troubleshooting and disciplinary practices, such as the Three Strikes System

- Respond promptly to safety concerns and complete follow-up and reporting as necessary

- Update organizational constitution as needed

- Support other directors in their roles and facilitate cross-team collaboration

Estimated Time Commitment: Upwards of 8h per week

Mode: Primarily virtual, with some in-person commitments (as a signing authority).

Application Link: https://forms.gle/q2Jqju8hTnYmnTEBA

Why should you volunteer for this opportunity?

- All volunteers are provided with detailed personalized references from relevant leadership upon request as well as verification of hours volunteered.

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