Senior Payroll Administrator

Overview

Posted Thursday, October 2, 2025 at 7:00 AM

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

About Northland

Northland Properties is recognized throughout Canada as one of the most trusted names in hotels, restaurants, sports, and construction. Northland Properties Corporation is the force behind such brands as Sandman Hotel Group, The Sutton Place Hotels, Moxie's Grill & Bar, Chop Steakhouse & Bar, Denny's Restaurants, Shark Club Sports Bar, Portmarnock Hotel and Golf Links, Revelstoke Mountain Resort, The Dallas Stars, Grouse Mountain, Northland Asset Management Company and more to come

Position Summary

The Senior Payroll Administrator will ensure timely and accurate payroll processing across multiple provinces, multiple countries and varying business lines. The role will support payroll policy developments, improvement initiatives, and lead the resolution of complex payroll matters. The ideal candidate must have a collaborative, professional, and service-oriented approach when interacting with business partners, utilizing strong communication skills and excellent attention to detail.

Key Responsibilities

Payroll Processing & Administration

- Perform certain bi-weekly and weekly payroll pre-commit audits for all pay groups while providing a level of team leadership, guidance and oversight to the full bi-weekly payroll process.

- Enter and approve Quick Entry (QE) forms in the Payroll Import Tool (PIT) for processing in Ceridian Dayforce.

- Conduct payroll data reviews for discrepancies, such as negative balances or rate mismatches.

- Coordinate manual check imports, off-cycle requests, ROEs, and stop payment cases with Ceridian.

- Prepare, review, and post payroll related journal entries to the accounting system.

Audit & Compliance

- Audit Dayforce Timesheets and cohesion imports; reconcile variances between systems.

- Review negative YTD balances and process adjustments accordingly.

- Investigate unusual transactions such as invalid payouts or duplicate entries.

- Support HR/Operations and take a lead role on behalf of the Payroll team on issue resolution and error corrections.

Communication & Support

- Serve as the primary point of contact for payroll-related queries via email and Microsoft Teams.

- Act as a primary business partner in collaborating with HR teams to correct employee data issues, pay group assignments or other employee or payroll data or configuration issues.

- Respond to Service Canada and Ceridian cases, ensuring timely and accurate resolution.

Reporting & Analysis

- Prepare and review payroll reports including PIER, GL journal entries, and earnings summaries.

- Lead and review data reconciliation between Dayforce and third-party systems like Cohesion.

- Manage quarterly and year-end processes, including calendar setup and discrepancy resolutions.

- Collaborate with Accounting on payroll reconciliations such as WCB, EHT, and other payroll related GL accounts.

Project Support & Training

- Participate in configuration and implementation of new pay codes, rules, and holiday policies.

- Manage wage updates, minimum wage adjustments, and annual increases.

- Lead the response and deliverables for external audits (e.g., financial statements auditors, worker's compensation, etc.).

- Draft and keep current applicable training material for payroll and HR teams.

- Lead, mentor, and coach newer or less experienced team members.

Other Duties

- Process final payouts for retiring or departing salaried managers (e.g., vacation, RRSP, etc.).

- Coordinate with multiple internal teams and Ceridian Managed Services to resolve issues.

- Leverage advanced knowledge of payroll systems and process understanding to create enhancements and efficiencies for the department.

- Perform other tasks as assigned by the Payroll Manager.

Qualifications

- Bachelor's degree in Accounting, Finance, HR, or related field.

- 5+ years of payroll experience, with progressive responsibilities demonstrated.

- Strong knowledge of payroll systems. Knowledge of Ceridian a plus.

- Comprehensive knowledge of payroll legislation, compliance and reporting requirements.

- Strong communication skills, both written and verbal.

- Strong organizational and time management skills.

- Ability to train and coach staff.

- Ability to work with little to no supervision.

- Proactive and ambitious.

At Northland Properties, we are committed to building a network of talented professionals who can help to provide exceptional hospitality experiences. As an equal opportunity employer, we are constantly seeking motivated and enthusiastic individuals to join us in various fields, including Construction, Finance, IT, HR, Marketing, and Support Center. To join our dedicated team and be a part of our thriving hospitality community, explore the exciting career opportunities available at https://northland.ca/careers/ .

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