Procurement Officer
2 weeks ago
**Work Arrangements**-
This position has been submitted for review. Additional information may be available to short-listed applicants at the time of the interview.**What Douglas Offers**
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
**The Role**
- Reporting to the Manager, Supply Chain, the Procurement Officer is responsible for overseeing, and administering the competitive bid processes for the procurement of complex acquisitions of a high dollar value, ensuring best practices and cost savings for the College. This position is responsible for conducting market/product research, cost analysis, specification review, and the development of contracts. The Procurement Officer assists the Manager, Supply Chain in developing policies and updating processes to ensure the effective operation of the Supply Chain Department. This position is responsible for the supervision of all support staff as related to Supply Chain activities. Provides exceptional client-centred service on a consistent basis to all stakeholder groups.**Responsibilities**
- 1. Responsible for assisting Manager, Supply Chain in developing policies and updating processes:
- a. assists in the development and provides recommendations on various operational policies, procedures and procurement guides within the framework of provincial and federal purchasing and procurement rules and regulations;
- b. recommends procedural changes to Supply Chain manager and Finance to accommodate streamlining systems and procedures;
- c. develops best practices and explores new technology for the Supply Chain department to ensure efficient operation and effective client service;
- d. evaluates the procurement system (i.e. Banner) and works with CEIT to ensure system is used to its optimum potential.
- 2. Performs procurement activities including, competitive bidding, contract negotiation, risk assessment, vendor performance management:
- a. consults with requesting departments to develop specifications; produces, issues and overseas complex Tenders, and competitive bids such as Requests for Quotation (RFQ), Requests for Proposal (RFP), Request for Prequalification (RFPQ), Requests for Information (RFI), Invitation to Bid (ITB) and calls for Expressions of Interest;
- b. delegates standard competitive bids and Tenders to Buyers as appropriate;
- c. ensures purchasing and procurement procedures follow Public Sector Purchasing guidelines, and other legal requirements;
- d. ensures fairness in the evaluation of competitive bids and tenders;
- e. drafts and negotiates service/supply contracts ensuring that interests and expectations of all parties are understood and clearly documented within a contractual context;
- f. anticipates potential problems and ensures that they are addressed within the contract documents;
- g. conducts market/product research; performs cost analysis, risk assessment and specification review of service/supply contracts;
- h. monitors and evaluates vendor/supplier performance and the success of the contract by instituting contract changes or by taking remedial action enforcing the contract and/or recommends terminating the contract to the manager whenever applicable.
- 3. Procures materials, products and services according to established College policies and procedures:
- a. develops specifications on a wide variety of goods and services including capital equipment, technical services and maintenance agreements;
- b. demonstrates leadership within a consultative role to College departments to establish requirements, specifications, standards, cost analysis, equipment and material evaluation; ensures that requisitioning departments submit appropriate documentation (i.e. Web Requisition);
- c. recommends most cost-effective method of acquisition (e.g. purchase, lease, trade, new vs. used) alternative solutions and/or special contracts;
- d. prepares and processes complex tenders, offers and proposals for a wide variety of materials, equipment, supplies and services; ensures purchasing decisions are made within established budgetary limits;
- e. provides timely feedback to requisitioning departments regarding any changes to pricing, procedures or restrictions on materials or any other concerns that may delay or prohibit purchase; keeps departments apprised of lead time required to obtain critical materials;
- f. supports the manager to negotiate price, service, warranties, payment, terms and conditions of agreements and contracts with successful vendors on behalf of the College;
- g. liaises with appropriate vendors/agencies regarding procurement needs; interviews sales representatives rega
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