Accounting Coordinator

Accounting Coordinator (Region of Waterloo International Airport)

**Job Number**:1913

**Job Type**: Full-Time
**Temp Contract Length**:
**Location**: 520 Airport Rd - Airport - Terminal Building
**Job Category**: Administration
**Number of Positions**:1
**Department**: Regulatory Affairs and Administration
**Division**: Planning, Development and Legislative Services
**Hours of Work**: 35
**Union**: CUPE 1883
**Grade**: CUPE 1883 Grade 008
**Salary Range**: $32.52 - $36.81 per hour**About Us**

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

Dish with One Spoon Wampum:
- Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
- This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.**The Role**Duties/Responsibilities**Shares responsibility with the Leasing & Administration Assistant for administering the landing fee and administration software system to generate invoices for recurring and one-time fee generating services. Updates fees, charges, rates, and renewals. Participates in system upgrades and updates. Maintains information in utility databases.
- Maintains records and accounts related to financials and banking. Reconciles accounts in the general ledger monthly and enters adjustments. Follows up on issues with corporate Finance.
- Supports management as appropriate with budget monitoring and control, and budget preparation and forecasting.
- Performs CPI calculations and applies as applicable (e.g., to fees and leases).
- Tracks passenger and other data, and creates monthly reports for management.
- Collects, sorts, and counts parking fee revenue.
- Prepares bank deposits for pick up. Records cash receipts in financial system; enters point of sale entries and downloads to merchant services. Maintains cash floats.
- Shares responsibility with the Leasing & Administration Assistant for receiving and responding to daily inquiries, complaints, and payments from the public, airport tenants, and aircraft owners; refers escalations to management.
- Resolves problems and inaccuracies with the airport billing system with vendor/refers to supervisor.
- Plans and prioritizes work within program requirements established by management. Refers complex issues, questions, and complaints to management. Resolves problems/inaccuracies with airport billing system with vendor/refers to supervisor. Refers issues and decisions outside of established procedures and past practice to management. Management spot-checks work, including general ledger and account information, and reviews account information, as needed.
- Performs duties outlined in the Emergency Procedures Manual as directed during emergency situations, including scribe functions for declared emergencies.
- Assists as needed with events and tours.
- Performs related duties as assigned.

**Additional Duties/Responsibilities**

**Knowledge, Skills, and Abilities**
- Knowledge and skills are acquired through a 2-year college diploma in a related field (e.g., Accounting, Business) plus 2 years of related accounting experience.
- Knowledge and skill in basic financial accounting principles and practices, accounts payable, and accounts receivable processing and administration.
- Knowledge of and ability to comply with corporate policies and procedures, including financial policies, procedures, and standards (e.g., generally accepted accounting principles and rules), and related legislation/regulations (e.g., Transport Canada, municipal acts related to property tax and assessments).
- Basic understanding of airport operations, regulations relating to airport certification (e.g., CARS, TP312, Canada Labour Code), flight schedules, aircraft types, and airline identifiers, with ability to read, understand, and interpret aviation terminology. This knowledge can be attained post-hire.
- Analytical, organizational, and problem solving skills and attention to detail with ability to work independently, prioritize work, and meet deadlines.
- Communication and customer relations skills to interact courteously with airlines, airport clients, tenants, customers, and other staff; respond to inquiries from agencies, businesses, customers, management, and Finance; respond to public inquiries, complaints, payment iss