Receptionist

Title: Receptionist

Department: Administration

Status: Contract till October 31, 2023

Pay grid: Front Line

Reporting to: Office Manager

**Summary of Duties**:
The Receptionist reports to the Ullus Office Manager. Receptionists greet visitors and help them navigate through the office, managing a wide range of administrative support with various departments.

**Key Deliverables and Expectations**:

- Create a welcoming environment by greeting guests
- Answer multi-line telephone, greet callers, and assist with inquiries
- Review incoming/outgoing electronic communication in a timely matter
- Screen, sort, scan & distribute incoming/outgoing mail
- Coordinate the bookings and setting up meeting rooms as required
- Finance Duties - Processing of all payments, including cash, cheques & debit. Provide receipts. Balancing daily cash transactions
- Assist clients to fill out forms either electronically or hand-filled documents
- Ensure the office equipment is in running order, place service calls when required
- Maintain the office area, and ensure it is clean, safe, and professional always looking
- Provide support for teams when necessary
- Perform other related duties as requested.

**Experience and Attributes**:

- High school graduation
- Training/certificate in reception, office administration
- Outstanding written and verbal communication skills in the English language.
- Ability to work independently and as an integral member of various teams.
- Strong organizational skills, meticulous attention to detail and time management skills.
- Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.
- Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Motivated self-starter and with strong interpersonal skills.
- Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.