Payables Specialist Ii

2 weeks ago

Calgary, Canada Calgary Board of Education Full time

**Mission**:
**Competition Info**:
Calendar: 12 Month

**Salary**: Staff Association Grade F, $29.20 - $38.32 per hour

FTE: 1.0, 35 hours per week

**Position Description**:
**Major responsibilities**:

- Provides guidance and mentorship to Accounts Payable team in all areas of their payables responsibilities including entering, receiving, vendor queries, internal user questions and ERP related inquiries.
- Once all input of all batches are verified as accurate, submits each invoice batch for approval in the Oracle Financial System, and reviews the outputs of this process. Investigates the output against invoices and asks for correction as needed.
- Responsible for month end close for Accounts Payable in the ERP System.
- When errors are discovered, or Canada Post returns cheques as undeliverable, voids cheques and/or cancels invoices in the Oracle Financial System in accordance with prescribed procedures.
- Investigates routine complaints from suppliers regarding non-payments and informs Accounts Payable Supervisor with recommendations. Works with Procurement to update and maintain vendor information.
- May be required to serve as acting Accounts Payable Supervisor in the absence of the supervisor.
- Administer and process Petty Cash requests (i.e. close account, open account, increase balance, decrease balance etc.) as needed.
- Assist the Payables Specialists in daily peer review as needed.
- Backup for weekly EFT and cheque run.
- Process and pay the travel forms while ensuring the claims are valid and have adequate backup.
- Assist with AP software implementation, testing and training.
- Host periodic presentation sessions with Accounts Payable Supervisor for service unit, area office and school staff (e.g. lunch & learn).
- Follows up on account code corrections for specified CBE end users (all administration-based staff and departments) as needed.
- As required, prepares single cheque payments where an invoice due date is outside of regularly scheduled cheque runs, with approval of Accounts Payable Supervisor.
- Runs and distributes Invoice on Hold report on a weekly basis for the Payables team.
- Assists CBE end users with telephone and in-person inquiries about proper reimbursement and supplier payment procedures.
- Recommends and participates in the formulating of Accounts Payable policies and procedures to improve the efficiency and effectiveness of the area, on an on-going basis.
- Effectively trains new staff members, and serves as a resource in work methods and procedures.
- Assist in the implementation of the new AP system. Participate in the testing and training as needed.
- Responsible for the complex uploads into Oracle Financial System and to serve as backup for other uploads for coverage.
- Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role

**Qualifications**:
**Education and Experience**:

- A two (2) year diploma with a concentration in Accounting or Finance.
- A minimum of three (3) years progressively more responsible related experience.
- Working towards accounting designation will be an asset.
- An equivalent combination of directly related post-secondary education and directly related experience may be considered.

**Demonstrated Skills and Competencies**:

- The ability to effectively guide and mentor team members and work effectively in a team environment
- Accurate data entry skills required. Proficiency with current computerized accounts payable software systems is essential
- Must possess excellent organizational and time management skills
- Proficient with the use of Microsoft Office
- Experience working with ERP Financial System such as Oracle
- Strong verbal and written communication skills as well as interpersonal skills.
- Demonstrated trustworthiness and integrity

**Conditions of Employment**:
**Police Information Clearance**:Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

**What happens next?**:

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