Admin/bookkeeper

Reporting to the Executive Director and the Controller, the Admin/Bookkeeper is responsible for operational coordination, weekly bookkeeping duties and administrative support. In this role, the Admin/Bookkeeper will manage assigned duties to cover a 3 day work week. Specifically, the Admin/Bookkeeper has the following responsibilities:
**Primary Duties and Responsibilities**:

- Oversee and administrator activities of the office
- Provide assistance and support to the Executive Director in problem solving project planning and management, and development and execution of stated goals and objectives.
- Organize meetings, conferences, and other special events, as required.
- Order and maintain office supplies and equipment
- Complete tasks in a professional and timely manner, producing high quality, and accurate results
- Assist in the coordination, supervision, and completion of special projects
- Conduct basic research as required
- Prepare, maintain and distribute minutes, reports and other documents as required
- Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with minimum direction
- Attend board meetings
- Provide direction, training and assistance to new and continuing staff

**Financials**
- Oversee the operations of office accounts, and plan and monitor expenditures
- Keep financial records and establish, maintain and balance various accounts using Sage 50 accounting software
- Prepare financial reports as required
- Reconcile accounts
- Process and prepare payments for Accounts Payable, Accounts Receivables, Payroll, Payroll Tax, GST/HST returns, and WCB remittances.
- Track Account Receivables, payments, and deposit payments
- Prepare monthly funder financial claims
- Prepare annual organization and project budgets
- Proficient with Excel, MS Office and Sage 50
- Other duties as may be assigned

**Job Types**: Part-time, Contract
Contract length: 11 months

Pay: $22.00-$24.00 per hour

Expected hours: 22.5 per week

**Benefits**:

- Extended health care
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Sage 50: 1 year (preferred)
- Bookkeeping: 3 years (preferred)

Work Location: In person

Application deadline: 2024-04-26