Recruitment Logistics Coordinator

4 weeks ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Ivey Business School is Canada’s premier business school, recognized worldwide for the quality of its programs. Ivey's Career Management team's value-added approach focuses on helping corporations navigate through the university environment and build their brand on campus and within the Ivey community. Career Management facilitates access to students and the alumni network to help our corporate partners fill vacancies ideally with Ivey talent. Our team also prepares students for these opportunities in the marketplace and we are integrated into the academic programs. We work directly with a number of stakeholders: (HBA/MBA/MSc) applicants, students, alumni, talent professionals within organizations, other external facing teams at Ivey and faculty.

**Responsibilities**:
**Responsibilities**
- **Responds to student and recruiter inquiries in regards to recruiting questions, interview conflicts, resume database, attendance at events, posting at Ivey, etc. seeking input and information from Career Management sub-teams when necessary to ensure questions are being answered accurately**:

- **Coordinates corporate information session logistics (approx. 60-120/year) maintaining communication with recruiters for preferred timing, location details, ensuring there is no overlap with other bookings, advertising sessions to student groups, updating firms on registration numbers**:

- **Coordinates with Western Connect office for any sessions where firms are inviting both Ivey and main campus Western students, resolving event conflicts for both recruiters and students by working with a diverse client base that includes students, recruiters, IT, and other areas within the Ivey community**:

- **Creates job postings and ensures they are posted to correct student and alumni targets (approx. 2000-2500/year)**:

- **Administers interview logistics (approx. 175-250/year)maintaining communication with recruiters regarding preferred timing, building interview schedules on-line, notifying students and forwarding finished schedules to recruiters, resolving conflicts as required; all on a strict daily timeline**:

- **Maintains open communication flow to pertinent individuals of the Career Management department regarding recruiting processes and daily events (e.g. providing daily interview summaries (firms and interview schedules), shortlists required, job postings outstanding)**:

- **Follows up with the Corporate Recruiting Managers to make sure all recruiting information is correct (e.g. interview dates)**:

- **Acts as a backup point-of-contact for recruiting partners when Corporate Recruiting Managers are traveling or unable to respond to recruiter inquiries, making timely decisions as required (e.g. catering changes, information verification, and guidance regarding on-campus recruiting activities)**

**Education**
- **2 year diploma from recognized community college, preferably in Business Admin**

**Experience**
- **4 years customer service or client facing role**

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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