Financial and Business Services Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/17/2024
**Req ID**: 37374
**Faculty/Division**: VP - Research
**Department**: Portfolio of the Vice President Research and Innovation
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00042055

**Description**:
**About us**:
University of Toronto Entrepreneurship (UTE) is part of the Vice-President, Research & Innovation portfolio. The UTE community accelerates ideas, people, social impact, and technologies, all while striving to create an environment that is inclusive and representative of the diverse and talented innovators we serve. UTE is a central voice for entrepreneurship across U of T’s three campuses and represents a powerful network of 12+ accelerators. We are here to support, develop and celebrate our best and brightest founders and their startups through a broad range of resources, network access and entrepreneurship activities.

**Your opportunity**:
Reporting to the Director, U of T Entrepreneurship (UTE) and to the Manager, Budget and Operations, you will work to support the overall U of T Entrepreneurship mandate to provide a high level of professional service to the University’s entrepreneurship community including faculty members, academic administrators, administrative staff and representatives ofpartner institutions and sponsor organizations. As the Financial & Business Services Coordinator, you will play an integral role in providing a wide range of financial analysis, reporting and administration for our department, including overseeing the day-to-day financial administration of various fund sources, reconciling financial statements, investigating discrepancies and preparing financial reports. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role. In addition, the incumbent will oversee day-to-day operational and administrative needs for the department.

**Your responsibilities will include**:

- Monitoring UTE budget to ensure expenditures remain within budgeted allocations; planning and administering expenditures for operating and restricted funds, including partnership reporting; generating standard financial reports.
- Collecting supporting documentation required for financial administration, payroll and HRIS processing; processing payroll, processing expense reimbursements.
- Generating standard financial reports
- Providing advice and data to support the development of business cases and analytics for departmental initiatives
- Tracking and monitoring service contracts for payment and renewal
- Coordinating meeting schedules, agendas, materials, action and follow-up items

**Essential Qualifications**:

- Advanced College Diploma (3 years) in accounting or business administration, or an acceptable combination of equivalent experience.
- Minimum three (3) years of relevant experience in financial administration including financial reporting, data collection and data management.
- Experience in administering private and public sector partnerships.
- Experience working with financial information systems.
- Experience providing financial and payroll processing support, including processing expense reimbursements, accounts payable, creating and updating personnel records, entering and tracking timesheets, and troubleshooting discrepancies.
- Strong skills with MS Office (Word, Excel, PowerPoint, Access).
- Strong oral and written communication skills.
- Demonstrated problem-solving and strong organizational skills.
- Demonstrated ability to analyze budget forecasts and critically evaluate resources.
- Strong numerical accounting, financial and analytical skills.
- Demonstrated organizational skills and ability to work accurately under pressure, multi-task, and prioritize and re-prioritize under frequently shifting circumstances.
- Professionalism and tact in dealing with a variety of contacts, both internal and external.

**Assets (Nonessential)**:

- Experience, familiarity and / or passion for entrepreneurship and the start-up ecosystem.
- Experience in sponsor-reporting and compliance.

**To be successful in this role you will be**:

- Meticulous
- Multi-tasker
- Organized
- Problem solver
- Resourceful
- Team player

**Closing Date**: 05/28/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Finance/Budget/Planning/Audit
**Recruiter**: Anita Chooraman

**Lived Experience Statement

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