Training Information Coordinator

2 weeks ago

Surrey, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- Implements training records management and document control policies, procedures and

processes, including records related to departmental needs and regulatory proceedings.
- Maintains a master and any secondary records management and document systems for training

related documents and records, including electronic / hard copy, multiple formats and central /off
- site. Catalogues, classifies and indexes document and records and ensures quality control,
consistency and accuracy in document and records management system as required.
- Maintains the online and physical “libraries” of records and ensures the physical layouts are

arranged in a user-friendly manner.
- Provides technical advice, guidance and training to the Training group on records management

and document control policies, procedures and best practices. Maintains records management
and document job aids and other resources for Training group.
- Works under the guidance of the Freedom of Information Coordinating Office (FOICO) in the

tracking system and request-answering procedures to ensure compliance with BC Hydro’s
statutory and policy obligations regarding privacy protection.
- Prepares budget estimates and provides input to the records management budget. Oversees the

work of consultants engaged to perform records management and document control duties.
- Processes material and purchase requisitions. Reviews invoice coding, processes and routes

invoices to management for approval. Works with vendors and Procurement/Accounts Payable to
resolve issues with invoices and requisitions.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the

job.

**Qualifications**:
***
- High school graduation plus additional training in a related field such as records management,

library operations, or electronic document management.- Two (2) years of related records management experience (includes handling all aspects of

information request management) in an administrative role.- Requires completion of in-house web authoring courses; or must be completed within three (3)

months of starting in the job.

**ADDITIONAL INFORMATION**
***
**This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).**
- Please note this position will be posted internally and externally concurrently
- Works in a normal office environment.
- This is a Group 6 MoveUP Full-time Temporary (FTT) opportunity for approximately 18 months

based at the Trades Training Centre in Surrey.
- As part of the selection process, applicants may be required to take a written test/assessment.
- Please note the Trades Training Centre (TTC) is not as convenient to reach by public transit so

having a vehicle would be an asset for commuting to work however not required.
Skills, Knowledge and Abilities Required:

- Understanding of records management and document control practices for managing a variety of

mediums including paper and electronic records.
- Working knowledge of an electronic document management system.
- Knowledge of web authoring with the ability to layout and maintain websites.

SharePoint).

supply chain management systems).
- Knowledge of relevant provisions of the Freedom of Information & Protection of Privacy Act and

regulations.
- Understanding of BC Hydro statutory and policy obligations regarding privacy protection.
- Ability to provide technical advice and guidance to other staff on records management,

document imaging, and related functions.
- Ability to conduct user-level training and demonstrations and to document procedures and

instructions.
- Ability to communicate effectively with staff in order to respond to enquiries and requests

regarding records.
- Good analytical and problem-solving abilities.
- Time management and organizational skills.
- Well developed verbal, written, interpersonal and presentation skills.
- Excellent teamwork skills.
- Ability to provide budget estimates.
- Knowledge of material and purchase requisition and invoicing processes and procedures.

We're always looking for exceptional people to bring new ideas, fresh thinking and

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