Film Office

2 weeks ago

Mississauga, Canada City of Mississauga Full time

Req ID: 24674
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 02/15/2024

**Job Summary**:
**Duties and Responsibilities**:

- Support the logistics, planning and execution of Film Permits and communicate in a timely manner to all pertinent parties;
- Research, review/prepare documents such as correspondence, reports, presentations, agendas, minutes, manuals, SOPs, spreadsheets and maps;
- Use, maintain, monitor and create financial documents as well as process payments; ensuring corporate cash handling policies and procedures are followed along with appropriate financial and statistical records (Weekly Revenue, Official Receipts, Journal Entries etc);
- Streamlining and maintenance of processes designed to be efficient and reliable for both the Film & Television office and film industry clients using LEAN principals;
- Disseminate/maintain directories, websites, files and contact lists - in compliance with records retention by-laws, including use of OMNIRIM, SharePoint and general electronic and physical filing;
- Additional work plan projects to support the unit as per the goals and initiatives of the Creative Industry Strategy and Recreation & Culture Master Plan;
- Enter payroll data into SAP for Creative Industries Unit;
- Understanding and compliance with all relevant policies and Bylaws both internally and public;
- Provide back-up support for the Coordinator, Film & Television Office
- Perform other related duties as assigned.

**Skills and Qualifications**:

- Graduation from a post-secondary program in administration/business support or related program
- 3-5 years progressive administrative/business support or equivalent combination of education and experience
- Excellent analytical, organizational, oral and written communication skills
- Strong ability to multi-task, prioritize to meet deadlines in a fast paced environment, and deal effectively with all levels of staff and the public
- Advanced experience MS Office Suite (including Word, Excel, Powerpoint), MS Outlook, and SharePoint
- Experience with SAP financial reports, Concur Invoice and SAP Time and Labour
- Prolonged exposure to computer keyboards and screens; primarily office environment (hybrid)
- Valid class G driver’s license
- May require light lifting of supplies/materials
- May require the occasional evening or weekend shift
- Knowledge of ActiveNet Recreation Management Software, iMaps Software, and OMNIRIM filing is an asset

Hourly Rate/Salary: $ 57,786.00 - $ 77,051.00
Hours of Work: 35
Work Location: Living Arts Centre
Department/Division/Section: CMS/Community Services Dept, CMS/Recreation & Culture Division, Culture & Events
Non-Union/Union: Non Union

All personal information is collected under the authority of the Municipal Act.

**Equity, Diversity and Inclusion**
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

**Accommodations**
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

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