Operations & Records Management Supervisor

2 weeks ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s
- **Library Services** department is seeking a
- **temporary, part-time (0.8**
**FTE**
**) Operations & Records Management Supervisor**. The Operations & Records Management Supervisor supports the Operations Manager and the Director, Library Services, and supervises the daily operations of Records Management and the library administration office. Administers the provision of confidential administrative, financial and logístical operational matters for all campus libraries, oversees assistance in information services, including Records Management, Copyright, Reference, and Archives.**Duties & Responsibilities**

**DUTIES**
***
**AND**
***
**RESPONSIBILITIES***:
***
- Supervises the day-to-day operational support of the Library Administration office, and oversees and assigns work to the Operations & Records Management section, ensuring the team maintains current knowledge of records management by keeping up-to-date with current practices, reference tools, and resources through in-house and external continuing education. Oversees the preparation and delivery of one-on-one and group training sessions on records management in person and online.
- Administratively manages attendance and makes certain that recording follows policy, and that all related records and reports are submitted to Payroll and/or Human Resources.
- Participates as a member of the library supervisory team; collaborates with colleagues, ensuring efficient and effective delivery of library services; maintains awareness of the Manager’s and the Director’s goals and objectives, establishing priorities and identifying items requiring attention. Ensures administrative and logístical support for Director-level meetings; manages and coordinates resources required for leadership team library events.
- Acts as Records Custodian of the Library Services Administration office, annually reviewing series inventories, creating and discarding files according to established policy and procedures. Coordinates and provides support and advice to departmental records custodians across the institute, confirming proper management of paper records and electronic repositories, off-site records program, and disposition of records, ensuring legal compliance. Oversees the retrieval and refiling of inventory from off-site storage locations.
- Oversees Archives support, including responding to reference queries, processing requests, and digitizing documents as required; coordinates with the Archivist and/or the Collections Librarian to accept archives donations; accessions records; processes archival holdings and oversees the identification and preservation of historical records; manages vital records control.
- Prepares and consults with Operations Manager regarding annual review of disaster prevention plan and recovery procedures for the department.
- Prepares budget analysis, tracks financial transactions and expenditures, and reconciles and submits monthly statements; communicates with Financial Services and coordinates submission of various reports.
- Participates in the assessment of renewal and new records management and shredding vendor contracts; coordinates with Financial Services and Corporate Services on processes related to Access Copyright contracts; liaises with Information Technology Services to troubleshoot Records Management and Copyright Tracking database issues, and suggests programming changes.
- Oversees building walk-throughs, ensuring cleaning standards are maintained and building deficiencies are reported and addressed by Facilities Services department. Reviews submissions for operational requisitions (e.g., furniture, equipment, supplies, systems, and maintenance) and oversees related delivery logistics.
- Coordinates the scheduling of Research Help Desk support, ensuring operational effectiveness and service delivery.
- Supports, plans and reports out on employee engagement activities; develops content for internal communications. Participates in and supports department recruitment activities as required.
- Prepares and maintains Library statistics for provincial and national surveys.
- Occasional travel may be required.
- Performs related duties as assigned.

**Qualifications**

**QUALIFICATIONS***:
***

**Definition**:

- The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.**Education**:

- Completion of Grade 12, plus completion of a two-year accredited Library and Information Technology Diploma. Requires a certificate in Records Management.

**Experience**:

- Two years’ general experience plus six years’ practical, current experience in a similar position in a library or records management setting including 4 years of supervisory and leadership experience.

**Sof

  • Operations Supervisor

    7 days ago

    Burnaby, Canada Day & Ross Full time

    **You belong at Day & Ross.** Operations Supervisor Full-time Burnaby, BC **Hours: 6am -2:30pm** As an Operations Supervisor, you are responsible for the supervision of the overall dock operations, including day to day processes and procedures, Drivers, and Dock Workers, to ensure safety and optimal dock performance. **How You’ll Help**: - Provide...

  • Records Officer

    3 days ago

    Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **Student Records** department is seeking a - **regular, full-time (1.0** **FTE** **) Records Officer**. As part of a team, this position is responsible for entering and maintaining accurate and confidential student information records for full and part-time students; manage all aspects of student progression through their program/course to...

  • Retail Operations Supervisor

    4 weeks ago

    Burnaby, BC, Canada BC Liquor Distribution Branch Full time

    Store Operations Supervisor, Cannabis Operations Administrative Officer R18 The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis and operates the...

  • Operations Centre Supervisor

    2 weeks ago

    Burnaby, Canada Paladin Security Full time

    OverviewPaladin Security: Making the World a Safer and Friendlier Place because we CARE !Do you have superior customer service skills and a passion for helping people? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team!The Paladin...

  • Operations Centre Supervisor

    1 week ago

    Burnaby, Canada Paladin Security Full time

    OverviewPaladin Security: Making the World a Safer and Friendlier Place because we CARE !Do you have superior customer service skills and a passion for helping people? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team!The Paladin...

  • Operations Centre Supervisor

    2 weeks ago

    Burnaby, Canada Paladin Security Full time

    OverviewPaladin Security: Making the World a Safer and Friendlier Place because we CARE !Do you have superior customer service skills and a passion for helping people? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team!The Paladin...

  • Operations Supervisor

    1 week ago

    Burnaby, Canada FortisBC Full time

    **Branch**: Gas **Affiliation**: Management & Exempt **Employment Status**: Full-Time Regular **Workplace Flexibility**: No **Posting End Date**: February 17, 2023 We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million...

  • Field Supervisor

    5 days ago

    Burnaby, Canada BURNCO LLC Full time

    **We offer great benefits and more**: - Competitive wages, $49/h. - Company 6% RRSP Matching Program. - Comprehensive Health Benefits. - Strong Safety Culture. - Enjoy the Benefits of Working with A Reputable, Stable and Growing Company. **Key Areas of Responsibility**: **Site Support** - Meet with customers to determine proper site procedures ensuring...

  • Production Supervisor

    3 weeks ago

    Burnaby, Canada Horizon Recruitment Inc. Full time

    Horizon Recruitment Inc is conducting the search for a Production Supervisor for our Manufacturing client based in Greater Vancouver. The Production Supervisor is responsible for the management of the organization's production output with specific responsibility for packaging operations. The production supervisor ensures the successful and smooth...

  • Production Supervisor

    3 weeks ago

    Burnaby, Canada Horizon Recruitment Inc. Full time

    Horizon Recruitment Inc is conducting the search for a Production Supervisor for our Manufacturing client based in Greater Vancouver. The Production Supervisor is responsible for the management of the organization's production output with specific responsibility for packaging operations. The production supervisor ensures the successful and smooth...

  • Production Supervisor

    4 weeks ago

    Burnaby, Canada Horizon Recruitment Inc. Full time

    Horizon Recruitment Inc is conducting the search for a Production Supervisor for our Manufacturing client based in Greater Vancouver. The Production Supervisor is responsible for the management of the organization's production output with specific responsibility for packaging operations. The production supervisor ensures the successful and smooth...

  • Express Connect Coordinator

    6 days ago

    Burnaby, Canada BC Hydro Full time

    **A workplace powered by you** At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages,...

  • Records Centre Assistant

    5 days ago

    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$775.79- to $879.23 bi-weekly** - SFU Department Descr: **Archives and Records Management** - Position Grade: **5** - # of openings: **1** - Biweekly Hours: **35** **Who We Are** The Archives and Records Management Department (ARMD) manages and preserves recorded information for use by university...

  • Supervisor, Csa Field Safety Management

    18 hours ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**: Human Resources and Corporate Services **Employee Group**: Exempt **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**: Professional / Technical, Level 2 ($96,884.11 - $113,977.62 annually) **Our Human Resources and Corporate Services Department is seeking a Supervisor, CSA Field Safety Management who will within the...

  • Operations Supervisor, Metro

    6 days ago

    Burnaby, Canada FortisBC Full time

    **Branch**: Gas **Affiliation**: Management & Exempt **Employment Status**: Full-Time Regular **Workplace Flexibility**: No **Posting End Date**: June 30, 2023 We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million...

  • Machine Operator

    2 weeks ago

    Burnaby, Canada Agropur Full time

    **Type d'emploi**:Permanent This position of General Relief will assist the facility in day to day operations: **Requirements**: - Previous experience as a Machine Operator - Able to work in a confined area as a team player both with and without direct supervision - Self-directed and enthusiastic - Ability to maintain a clean and safe workplace - Ensure...

  • Supervisor (Facility Maintenance)

    3 days ago

    Burnaby, Canada Everclean Facility Services Full time

    Supervisor (Facility Maintenance) The **full-time** **Janitorial Supervisor** is responsible for the supervision of all cleaning staff members, conducting daily inspections of buildings assigned. The supervisor must ensure that employees’ performance in terms of standards of cleanliness, and their behaviours meet or exceed standards. They must ensure that...

  • Video Recording Technician

    3 weeks ago

    Burnaby, Canada True North Labour Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Operate mixing, dubbing, editing machinery and equipment - Operate audio consoles or computers, tape machines, microphones and sound processing equipment at concerts and live events - Operate audio-visual or electronic equipment - Prepare and...

  • Supervisor, Environmental Management

    6 days ago

    Burnaby, Canada Metro Vancouver Full time

    **Department**:Water Services **Employee Group**:Exempt **Location**:Lower Seymour Conservation Reserve **Our Water Services Department is seeking a Supervisor, Environmental Management who will engage and lead a dedicated team of field operations staff and contractors working on the Watersheds & Environment Team.** **You are: A talented leader and team...

  • Operations Manager

    5 days ago

    Burnaby, Canada Shutterfly Full time

    **Description** At Lifetouch (part of the Shutterfly family of brands), we believe there is extraordinary power in the self-expression. Built on the tradition of "Picture Day", Lifetouch has captured the unique personalities of children and families for more than 85 years. What You'll Do Here: - Executes strategies and over sees Operations functions in...