Major Projects Administrator

2 weeks ago

Sherwood Park, Canada TSS Total Safety Services, Inc. Full time

**Position Summary**

**Essential Job Functions**

Performs a variety of clerical and administrative duties for assigned department. Prepares documents, correspondence, presentations and reports as assigned. Edits and proofs for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Compiles, copies, binds and distributes projects or coordinates outsourcing of production.

Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials. Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.

Works with assigned team to develop and maintain standard templates for regular departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.

Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc. Prepares basic review /analysis of reports and provides summary and/or deviations to facilitate review. Maintains organized computer and/or hard copy files for easy identification and retrieval.

Plans, coordinates and makes arrangements for on-site and off-site meetings conferences and special events. Coordinates scheduling, travel for attendees, meeting materials, AV and catering arrangements.

Manage, Plans, communicate and coordinates Resource Pool Employees. Maintain accurate list of available pool employees. Manages pool employee’s safety management system compliance. plan, coordinate and execute staff development initiatives. Coordinates and oversees new hire training/onboarding to efficiently prepare new hires for field work.

Coordinate with operational branches on pool resource requirements. Facilitates major projects/turnaround planning meetings, documents, etc. and participates in major projects planning meetings.

Ensures accurate and timely communication to involved parties.

Assists others in department as necessary. Assists others in office as needed including providing back-up reception. May assist with departmental human resource functions, which may include maintaining time off request, training less experienced personnel, preparation of confidential personnel information and new hire orientation. Cross-trains with others as assigned.

**Qualifications**

***Education and Experience**:High school diploma or GED plus additional specialized courses or Associates Degree in related field. At least three (3) years administrative experience. Direct experience with knowledge of departmental function, procedures, terminology and interrelationships. Internal experience preferred.

**Other Required Skills**:PC skills with high degree of knowledge of MS Word, MS PowerPoint, MS Excel, and other departmental software programs. Ability to develop and maintain spreadsheets and modify formats in order to complete assignments and recommend improvements.

Ability to pay close attention to details and present good planning, organization, and time management skills. Ability to handle diverse tasks simultaneously, work effectively with interruptions and consistently meet or exceed production and quality goals. Demonstrated ability to handle confidential or sensitive information or issues. Ability to efficiently operate and perform basic maintenance and troubleshooting of all office equipment.

Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily

**Initiative**: Uses initiative in carrying out recurring assignments. Acts to prevent conditions from getting out of hand or to resolve an issue as they see fit and reports immediately. Is preauthorized to cope with issues and then report the results of their actions right away.

**Interpersonal Communications**: Frequent contact with other personnel in order to understand & resolve issues. May have frequent external contact to understand and resolve issues. Effective oral and written communication skills with good vocabulary, good grammar and good telephone etiquette.

***Complexity of Duties and Decisions**: Work consists of moderately complex procedures and tasks where basic analytic ability is required to compare numbers, select appropriate guidelines and procedures or identify appropriate actions to follow. Resolves all by most complex problems and questions independently.

**Scope and Responsibility**:Works under intermittent supervision: Objectives, priorities and deadlines are defined. Assistance is given with unusual situations that do not have clear objectives. Plans and carries out successive steps and resolves problems and deviations in accordance with instructions, policies, and accepted practices. Frequently provides guidance to less experienced personnel. Models and teaches compliance with all work practices, policies and pro

  • Project Coordinator

    4 weeks ago

    Sherwood Park, Canada Principle Projects Ltd Full time

    **Duties of the Field Coordinator role may include the following**: Assist the Superintendent to plan, schedule, organize, direct, control and evaluate construction projects from start to finish according to schedule, specifications, and budget Communicate with Client to scope changes and adjustments to cost estimates Coordinate construction projects, and...

  • Project Administrator

    7 days ago

    Sherwood Park, Canada Can Traffic Services Ltd. Full time

    The Project Administrator plays an important role in the successful execution of projects, working alongside the Can-Traffic Maintenance team. Under the direction of the Maintenance Manager, this position is responsible for ensuring the prompt and accurate entry of project data. Key areas of focus include time entry and work ticket creation, maintaining...

  • Field Hse

    4 weeks ago

    Sherwood Park, Canada Principle Projects Ltd Full time

    The advisor provides on-site HSE support to the project group. The primary function of this role is to provide support of our core health, safety, and environment management system. This position will primarily be field based, in support of one or more project teams. Essential Functions - Conducts field level orientation for employees and subcontractors; -...

  • Project Coordinator

    4 weeks ago

    Sherwood Park, Canada Salvi Homes Full time

    Salvi Homes has been crafting dream homes for our clients and delivering residential projects for our communities since 1975. Nearly 50 years and 2,000 homes later, our model of working directly with wholesalers, hiring in-house trade people, and building lasting relationship with the contractors have yield our reputation for designing and building...

  • administrative assistant

    3 weeks ago

    Sherwood Park, Canada Devi Projects Ltd Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain...

  • administrative assistant

    2 weeks ago

    Sherwood Park, Canada Devi Projects Ltd Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryGreet people and...

  • Project Coordinator

    4 weeks ago

    Sherwood Park, Canada Aman Builders Full time

    **Project Coordinator** **Sherwood Park, AB** AMAN Builders is an industry leader and one of Alberta's quality construction companies that is built on a foundation of strong employee and client relationships. We have been recognized for demonstrating an outstanding commitment in leadership, our support for the global community and our green initiatives....

  • Project Coordinator/ Accounts Assistant

    3 days ago

    Sherwood Park, Canada DIG Marketing Full time

    Dig Marketing is seeking a Project Coordinator/ Account Assistant to complement our amazing team of plant-loving marketers, designers, and content professionals! **THIS IS A FREELANCE POSTING - a Hybrid work model - 90% virtual - preference will be given to someone in the Edmonton area** **Job Summary**: The project coordinator/accounts assistant will work...

  • Project Manager

    5 days ago

    Sherwood Park, Canada Aman Builders Full time

    **Project Manager** **Sherwood Park, AB** AMAN Builders is an industry leader and one of Alberta's quality construction companies that is built on a foundation of strong employee and client relationships. We have been recognized for demonstrating an outstanding commitment in leadership, our support for the global community and our green initiatives. Our...

  • Administrative Manager

    2 weeks ago

    Sherwood Park, Canada Satnam Financial Services Full time

    Education: Bachelor's degree - Experience: 3 years to less than 5 years - or equivalent experience **Work setting**: - Consulting firm **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Co-ordinate administrative services - Plan, organize, direct, control and evaluate daily operations - Direct and control corporate governance and regulatory...

  • Operations Administrator

    5 days ago

    Sherwood Park, Canada Caron Transportation Systems Full time

    **Caron Transportation Systems is recruiting an Operations Administrator!** We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canadas Best Managed Companies 3 years running and holding the Trucking HR Canada Top Fleet...

  • Front Desk Administrator

    4 weeks ago

    Sherwood Park, Canada Caron Transportation Systems Full time

    **Caron Transportation Systems is recruiting a Front Desk Administrator!** We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canadas Best Managed Companies 3 years running and holding the Trucking HR Canada Top Fleet...

  • Project Analyst, Invoicing

    5 days ago

    Sherwood Park, Canada Millennium EMS Solutions Ltd. Full time

    **Responsibilities**: - Performing the administration of project invoicing, including complex billings for submissions to customers of various types of client contracts. - Validating that invoices are accurate and complete. Review and verify data from all sources to ensure accuracy and compliance with client contracts and MEMS policies and procedures....

  • Administrative Assistant

    4 days ago

    Sherwood Park, Canada Silvester Enterprises Full time

    Silvester Enterprises is a septic and water installation service company. We are committed to providing the highest quality customer service through excellent workmanship, meeting or exceeding provincial standards and developing a workplace that encourages and supports employees. A position currently exists for an Administrative Assistant with a 30-40 hour...

  • Receptionist

    4 days ago

    Sherwood Park, Canada Rally Engineering Inc. Full time

    **Major Role Accountabilities** - Support Corporate Administrators with form / letter / report completion. - Manage inbound / outbound mail, courier services, and interoffice mail. - Assist with meetings, special projects, and events as directed. - Manage office and kitchen supply inventory. - Maintain reception area and boardrooms in a tidy and presentable...

  • Field Services Project Coordinator

    3 weeks ago

    Sherwood Park, Canada Blackstone Industrial Services Full time

    Blackstone is an innovative service company supporting rotating equipment throughout all types of industries. Blackstone supplies field services, parts, and repair for a wide range of industrial rotating and static equipment. Blackstone specializes in repair, maintenance, commissioning, turnaround, overhaul, installation, and engineering services for...

  • Temporary Operations Administrator

    4 weeks ago

    Sherwood Park, Canada Caron Transportation Systems Full time

    We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canadas Best Managed Companies 3 years running and holding the Trucking HR Canada Top Fleet Employer distinction for 5 years in row. **We are looking for a Operations...

  • Trainee, EHS Advisor

    3 days ago

    Sherwood Park, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Receptionist

    4 days ago

    Sherwood Park, Canada Rally Engineering Inc. Full time

    **Major Role Accountabilities** Ø Support Corporate Administrators with form / letter / report completion Ø Manage inbound / outbound mail, courier services, and interoffice mail Ø Assist with meetings, special projects, and events as directed Ø Manage office and kitchen supply inventory Ø Maintain reception area and boardrooms in a tidy and...

  • Administrative Assistant

    3 days ago

    Sherwood Park, Canada Consultech Engineering ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 to less than 7 months - or equivalent experience **Work setting**: - Relocation costs not covered by employer **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and...