Cash Applications Specialist

1 month ago

Concord, Canada UNFI Full time

**Position**:Cash Applications Specialist

**Department**:Accounts Receivable

**Job Type**:Full Time permanent

**Schedule**:Monday-Friday

**Language Requirements**:English (French an asset)

**Working Conditions**:Hybrid

**Location**:Vaughan, ON

**Purpose**:
Review and process daily payment received in accounting system from mail and bank reports. Process high volumes of transactions and remittances, scanning, invoicing, and reconciling items from potentially disparate pieces of the company’s financial interests. Produce reporting analysis within the accounts receivable department.

**Responsibilities**:

- Reviews and processes payments received against outstanding balances for customer accounts based on remittance information from customer.
- Reviews credit balances, refunds, adjustments, and claim denials; reconciles, corrects and applies adjustments to billing records.
- Ensure balancing between bank deposits and cash applied in the system and correct and discrepancies between AR processing and general ledger activity.
- Process journal entries based on Generally Accepted Accounting Principles ‘GAAP’ and company policy.
- Resolve and process exceptions to credit card transactions.
- Support month-end close responsibilities and deadlines as needed.
- Report disputed items on a recurring basis.
- Address payment issues like double payments or other discrepancies
- Keep detailed record of communication shared with customers relating to any issue resolution of past due balances on account.
- Proactively implement process improvement.
- Assist department Supervisors and Managers with day-to-day activities.
- Performs other job duties as required.

**Qualifications**:
**Education/Certifications**:

- Bachelor's degree, post-secondary education or equivalent combination of experience and training

**Experience**:

- 1- 3 years Accounts Receivable experience preferred

**Knowledge**:

- Advanced understanding of accounting, reconciliations, and accounts receivable functions.
- Knowledge of bookkeeping concepts and procedures.
- Knowledgeable in sound decision making within appropriate level of authority and adherence to company policy.

**Skills & Abilities**:

- Strong organizational skills
- Strong attention to detail
- Ability to prioritize workload and handle workload changes as they occur within a fast paced environment whilst meeting deadlines.
- Ability to communicate effectively with all levels of the organization including leadership (verbally and written)
- Ability to communicate precise information to customers relating to their account status, and to facilitate conflict resolution.
- Able to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly.
- Self-starter who takes initiative.
- Able to maintain a high degree of confidentiality.

**Our Commitment**:

- #LI-HYBRID_

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