Ip Patents

3 weeks ago

Toronto, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

**PROFILE**

We are currently recruiting for an Intellectual Property (IP) Legal Administrative Assistant, who is energetic, detail oriented and highly organized to join our fast-paced team. This position will be responsible for providing support to professionals in our IP department (having some TM and Patent experience including Patent Prosecution would be an asset).

**RESPONSIBILITIES**

Responsibilities may include, but are not limited to the following:

- Draft _pro forma_ responses to official actions based on client instructions on patent files, prepare drafts of reporting letters, and format and finalize agreements
- Handle inquiries from clients and internal contacts and independently prepare routine correspondence, involving professionals when necessary
- Assist with draft responses to official actions based on client instructions on both industrial design and patent files, prepare drafts of reporting letters, etc.
- Organize client requests and independently keep track of due dates and deadlines on upcoming patent files, consulting with professionals as appropriate
- Follow-up with clients and/or foreign associates to ensure instructions are received on time to meet all deadlines
- Prepare accounts and manage pre-bills, and have a working proficiency with accounting and billing procedures
- Any other duties as required

**QUALIFICATIONS**
- Legal Administrative Assistant Diploma from a recognized college preferred
- 3-5 years direct patent work experience as an administrative assistant or a clerk. Life sciences and/or corporate background would also be an asset
- Strong attention to detail and exceptional grammar and proofreading skills
- Excellent client service skills and the ability to interact in a professional, efficient manner with internal and external clients
- Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks
- Capable of implementing and maintaining practice management systems on behalf of busy professionals
- Highly organized team player with the ability to work under pressure, manage changing priorities and meet strict deadlines
- Working knowledge of Inprotech and CIPO’s online systems would be an asset
- Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

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