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Accounting Clerk

3 months ago

Halifax, Canada Dalhousie Student Union Full time

**About the Dalhousie Student Union (DSU)**: The DSU represents the collective voice of over 18,000 students in Halifax, Nova Scotia. The DSU advocates for student rights, builds community on campus through events, supports over 300 societies, and provides focused services to foster a supportive and positive student experience.

**Overview**:
Reporting to the Financial Controller, the Accounting Clerk will assist with the overall day to day accounting duties including the accounts payables process, entry of some monthly journal entries, facilitate payroll paperwork, accounts receivable, various other accounting responsibilities and other special projects as required.

**Compensatio**n**: $40000 salary (benefits package and extras also included)

**Hours**:35 hrs per week (Sept - Apr); 30 hrs per week (May - Aug), Full Time Permanent

**Application Deadline**: rolling - TBD

**Job Duties (include but not limited to**:

- The full payables cycle, including coding & recording of invoices, expense reports, reimbursements etc., and reconciling vendor statements
- Maintain up to date Supplier contact information
- Creating and maintaining purchase orders
- Prepare and organize supporting documentation for payment runs including cheques and direct payments, ensuring all supporting documents are approved in accordance with policy.
- Assist with the day to day accounting operations including the entering of journal entries as required
- Creating and generating accounts receivable invoices for customers
- Monitoring accounts receivables on a regular basis including collections of payments and maintaining collections spreadsheets.
- Preparing documents required to facilitate payroll with Dalhousie.
- Reconciling payroll info from Dal against payroll accounts and entering into the accounting software
- Collecting and organizing payments to the DSU in preparation for a weekly deposit
- Entering departmental journal entries into accounting software
- Responsible for maintaining a consistently high level of customer service as outlined by the Dalhousie Student Union.
- Assist Accounting Assistant with daily tasks when required, and filling in for vacation time off
- Other related duties as required or assigned.

**Requirements**:

- Ideally a minimum two (2) years experience in an accounting environment including the operation of an accounting system, spreadsheets, word processing and the Internet; (relevant programs with co-ops and placements, or other equivalent experience will be considered)
- Attention to detail in all areas of work
- Excellent communication and organizational skills
- Professional written and verbal communication skills
- Able to work efficiently as a part of a team as well as independently
- Able to multitask and meet deadlines
- A good working knowledge of Microsoft Excel
- Experience with Quickbooks online is considered an asset
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.

**What we Offer**:

- Competitive salary
- Fun and engaging working environment
- Excellent Benefits package
- Partial cell phone reimbursement
- Summer hours (1 hour off daily from May 1 - Aug 31)
- Christmas break
- Paid parking pass -or
- subsidized bus pass
- RRSP matching (after one year)

**Reporting Structure**:
Reports directly to the Financial Controller

The position is unionized with United Food and Commercial Worker Canada Union, Local 864